Reusing your existing slides can be of great help since it saves so much of your time. While the menu option Insert | Slides From | Other Presentation enables you to add selected slides to the active presentation, there is another easier and more intuitive way to reuse your slides. You can drag selected slides from the source presentation and drop them within the destination presentation. In this tutorial, we'll show you how to reuse slides through this drag and drop process within PowerPoint 2011 for Mac:
- Within PowerPoint, open both presentations, the source presentation as well as the destination presentation. Make sure no presentation files are open other than these two.
- Access the Window | Arrange All menu option, as shown in Figure 1.
Figure 1: Arrange All option within Window menu
- This will stack your open presentation windows so that you can see them both at once, as shown in Figure 2.
Figure 2: Stacked presentation windows
- Although you can drag and drop the slides within the Normal view - it's a good idea to switch to Slide Sorter view, as shown in Figure 3.
Figure 3: Both presentations in Slide Sorter view
- Now that we have everything in place as shown in Figure 3, above, we'll select slides from the source presentation and drop them within the destination presentation. Within the source presentation, select the slides you want to copy, as shown on the left within Figure 4.
Figure 4: Selected the slides to be copied
- Now drag the selection towards the destination presentation. As soon as you drag the slides, you will see the number of slides being copied, as shown in Figure 5.
Figure 5: Number of slides being dragged
- Drag to the location within the destination presentation where you want to drop the slides. As you drag the slides to the destination presentation, you will see that the cursor now shows a plus icon, as shown highlighted in red within Figure 6, below.
Figure 6: Dragged slides ready to be dropped
- To drop the slides just let go off your mouse button. The selected slide(s) will appear within the destination presentation, as shown in Figure 7.
Figure 7: Slides placed within the destination presentation
- Note: By default, your copied slides will inherit the formatting (Theme) of your destination presentation. To retain the slide formatting (Theme) of the source presentation, make sure to click the Paste Options icon, as shown highlighted in red within Figure 7, above. This icon shows up as soon as you drop the slides. And from the drop-down menu that appears, select the Keep Source Formatting radio button (highlighted in red within Figure 8). Typically though, this is not advisable since you will end up with a bunch of inconsistent looking slides in the destination presentation.
Figure 8: Keep Source Formatting radio button
- Also be aware that if both the presentations use different aspect ratios, then the copied slides will inherit the aspect ratio of the destination presentation. Common aspect ratios used in PowerPoint are Standard (4:3) and Widescreen (16:9).
- Save your presentation often.
Move Rather Than Copy Slides?Do you want to move slides rather than copy them via drag and drop? In that case, you need to cut (⌘+X) the selected slides from the source presentation and paste (⌘+V) them into destination presentation.
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