PowerPoint 2011 on the Mac continues to still use Toolbars although the Windows versions of PowerPoint got rid of them a few years ago. That's great since as a PowerPoint 2011 user, you have more options to perform the same tasks. Additionally, you can customize your Toolbars in PowerPoint 2011. This will save you time since your favorite commands will be more easily accessible, thereby increasing your efficiency and productivity. Also, your new customized Toolbars are not fixed at one position. Instead, they float, they can be dragged to any screen position. You can change their length and width by clicking and dragging the lower-right corner of the Toolbar.
Add a New Toolbar
Follow these steps to add a new Toolbar in PowerPoint 2011:
- Launch PowerPoint and select the View | Toolbars | Customize Toolbars and Menus option, as shown in Figure 1.
Figure 1: Select the Customize Toolbars and Menus option
- Alternatively, you can right-click on the Standard Toolbar or the Formatting Toolbar and select the Customize Toolbars and Menus option from the resultant contextual menu, as shown in Figure 2.
Figure 2: Select the Customize Toolbars and Menus option
- Either option brings up the Customize Toolbars and Menus dialog box. Make sure that the Toolbars and Menus tab is active in this dialog box, as shown in Figure 3. Then click the New button (highlighted in red within Figure 3).
Figure 3: Customize Toolbars and Menus dialog box
- This opens the Add a Toolbar dialog box as shown in Figure 4. Here, type a name for your new Toolbar. In Figure 4, you can see that the new name we typed is "My New Toolbar".
Figure 4: Add a Toolbar dialog box
- After typing the name, click the OK button. This will take you back to the Customize Toolbars and Menus dialog box where you can now see the new Toolbar's name in the list of existing Toolbars (highlighted in red within Figure 5). Also, you can now see the new custom Toolbar (highlighted in blue within Figure 5) added to your PowerPoint 2011 interface. Although this has been placed above the active dialog box, you can drag this custom Toolbar anywhere you please.
Figure 5: New Toolbar added
- Do remember that even though you can place the Toolbar anywhere on the screen, it is not dockable. In Figure 6 you can see that we have placed the new custom Toolbar almost over the Status Bar.
Figure 6: New Toolbar repositioned
- Click the OK button to close the Customize Toolbars and Menus dialog box. Even after closing the dialog box, you can change the position of the new custom Toolbar just by dragging and dropping it in the required position.
Remove an Existing Toolbar
To remove a Toolbar, follow these steps:
- Access the Customize Toolbars and Menus dialog box as explained in Step 1 in the preceding section of this page.
- Within the Customize Toolbars and Menus dialog box, select the Toolbar that you want to remove as shown highlighted in red within Figure 7, and click the Delete button (highlighted in blue within Figure 7).
Figure 7: Delete button within Customize Toolbars and Menus dialog box
- This will open a window asking for confirmation to delete the Toolbar, as shown in Figure 8. If you are sure you want to delete this Toolbar, click OK button in this window.
Figure 8: Are you sure you want to delete the selected Toolbar?
- This will remove the Toolbar from the Customize Toolbars and Menus dialog box as well as from the PowerPoint 2011 interface as shown in Figure 9.
Figure 9: Toolbar removed
- Click OK button to get back to your slide.
Figure 10: Close button within the custom Toolbar
If you want to make the custom Toolbar visible again, access the Customize Toolbars and Menus dialog box and select the Show check-box in front of the Toolbar, as shown highlighted in red within Figure 7, earlier on this page.