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Insert Options in Sway

Explore Insert options in Sway.


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Product/Version: PowerPoint Online
OS: Windows and Mac OS






You can create a new Sway or import existing files into Sway. Whatever option you choose, you customize your Sways thereafter in the same way. There are many options that enable you to do so but in this tutorial we'll explore the Insert options that Sway provides.

Make sure you first sign into your Sway account. Thereafter open an existing Sway or create a new Sway -- we choose and opened an existing Sway. Then follow these steps:

  1. With your Sway open, click the Insert option within the Menu bar, as shown highlighted in red within Figure 1.

    Insert option
    Figure 1: Insert option
  2. This will show several insert options within the pane on the left side, as shown highlighted in red within Figure 2. Also notice that these are options that Sway intelligently suggests, as can be seen from the Suggested option visible on the top left of this pane (highlighted in blue within Figure 2). Do notice that there's also a downward pointing arrow next to the option labeled Suggested -- this indicates that this is a drop-down list. We will explore this drop-down list and other interface options later within this tutorial.

    Pane with various insert options
    Figure 2: Pane with various insert options
  3. Figure 3 below shows a more zoomed in view of the areas within the pane of left side, which we will explore next.

    Sway suggestion based on the content
    Figure 3: Sway suggestion based on the content Options within this pane are explained below, as marked in Figure 3, above.

    1. Suggested: Click the downward pointing arrow to bring up the drop-down list, as shown in Figure 4. This list has all the source sites from where you can get content and insert into your Sway. Choose the source from the list.

      Suggested drop-down list
      Figure 4: Suggested drop-down list

    2. Note: Within the Suggested drop-down list, you will find some source options for which you are required to sign in. These include services such as OneDrive, OneNote, Facebook, and Flickr. If the source site in not included within the list Sway has provided, you can sent a request to add the source site by clicking the Add Source option. Or use the Upload option to add content.
    3. Search Sources: Once the source is selected, insert the keyword(s) you want to search for. In Figure 5 below you can see that we chose Bing as the source and then entered "Halloween" as a keyword (highlighted in red within Figure 5).

      Bing search result
      Figure 5: Bing search result

    4. Note: Within Figure 5 above, you can see we selected Bing as the source and searched for Halloween. By default Bing shows images that are part of the Creative Commons license. You can deselect the check-box (highlighted in blue within Figure 5) to show all results.

      We also have a set of tutorials on Bing Image Search, along with a specific tutorial on Bing's License Filter within Image Searches.
    5. Result: You will see the results based on the source you have selected and keyword(s) you have typed.

    6. Before opting to insert any search result, make sure you see the copyright licenses. Click the link highlighted in red within Figure 3, shown earlier on this page to read more about the copyright.

  4. Once you have decided to insert a resulting file into your Sway, click on it. For this tutorial we selected the image on the top left of the results, indicated by the tick mark, as shown highlighted in red within Figure 6. Then click the Add button, shown highlighted in blue within Figure 6.

    Add selected file
    Figure 6: Add selected file
  5. You can also add the selected item by dragging and dropping it onto the Card.

  6. In Figure 7, below you can see that the selected image is added within the Card area.

    Selected image added
    Figure 7: Selected image added
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