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Sharing, Editing, and Deleting Custom Theme Fonts in PowerPoint 2010

Learn how to share, edit, and delete the custom Theme Fonts in PowerPoint 2010.


Product/Version: Microsoft PowerPoint 2007 and 2010
OS: Microsoft Windows XP / Vista / 7

August 29th 2012
August 29th 2012

Although PowerPoint (and Microsoft Office ) includes several Theme Fonts sets, you can take this concept further by creating your own custom Theme Fonts sets. When you create a custom Theme Fonts set, the new set will appear within the Custom section of the Fonts drop-down gallery, as shown highlighted red within Figure 1.

Custom Theme Fonts within the Fonts drop-down gallery
Figure 1: Custom Theme Fonts within the Fonts drop-down gallery

Note: Although steps outlined in this tutorial were followed using PowerPoint 2010, the same steps should work in PowerPoint 2007 as well.

However, what do you do when you want to delete a Theme Fonts set because you made a mistake -- or if you have too many of these sets that you no longer use? Or let us assume that you have created several custom Theme Fonts sets, and you now need to copy them to a new computer, or even a friend's or colleague's system. Do remember that all custom Theme Fonts sets you create are saved in a particular folder as individual XML files -- you can easily delete, backup, move, or copy these files as you deem fit!

Note: If you have more than one User for your computer, then the custom Theme Fonts sets you create will only be available to the User who created them -- however you can copy the XML files that represent these Theme Fonts sets to the other User's designated folders.

Before you can do any of these activities, you need to find out where these XML files are stored on a computer. The custom Theme Fonts sets are typically stored in a separate folder for each local User:

  • Windows Vista, 7, or 8:
    C:\Users\<Username>\AppData\Roaming\Microsoft\Templates\Document Themes\Theme Fonts

  • Windows XP:
    C:\Documents and Settings\<Username>\Application Data\Microsoft\Templates\Document Themes\Theme Fonts

Figure 2, below shows a local User folder with some custom Theme Fonts XML files.

Local User folder with custom Theme Fonts XML files
Figure 2: Local User folder with custom Theme Fonts XML files

Select the XML file that represents the required Theme Fonts set. Then copy the file to the local User folder of another computer -- or paste it within another User folder on the same computer. To delete any custom Theme Fonts set, just select the file and press the Delete key.

In addition, you can also edit a Theme Fonts' name or delete it altogether from within PowerPoint. To do so, follow these steps:

  1. Access the Fonts drop-down gallery -- if you have created any custom Theme Fonts sets, these will be displayed within the Custom section above any built-in Theme Fonts sets. Right-click the required custom Theme Fonts to bring up a fly-out menu, as shown in Figure 3.

    Right-clicking the font brings up a fly-out menu
    Figure 3: Right-clicking the font brings up a fly-out menu

  2. Within the fly-out menu, you'll find the Edit and Delete options, as shown highlighted in red within Figure 3 above. Both these options are explained below:

    1. Edit: Select this option to bring up the Edit Theme Fonts dialog box, as shown in Figure 4. Note that this Edit Theme Fonts dialog looks exactly the same as the Create Theme Fonts dialog box that we explored in our Create Custom Theme Fonts in PowerPoint 2007 and 2010 tutorial.

      Edit Theme Fonts dialog box
      Figure 4: Edit Theme Fonts dialog box

      Within the Edit Theme Fonts dialog box, you can change the Heading and Body font and also change the name of the Theme Fonts set. After making these changes, click the Save button. Alternatively, if you do not want to make any changes, just click the Cancel button.

    2. Delete: Selecting this option brings up the Microsoft PowerPoint message window, shown in Figure 5. Within the window, choose Yes to delete the selected Theme Fonts set -- or No to cancel any deletion.

      Microsoft PowerPoint message window
      Figure 5: Microsoft PowerPoint message window

  3. Save your presentation often.

Note: If you made changes to your Theme Fonts sets, the action will only influence the fonts in any new presentation you create henceforth. Older presentations will remain unaltered unless you apply the updated Theme Fonts sets to them manually.

See Also:

Edit Theme Fonts Set in PowerPoint 2016 for Windows
Edit Theme Fonts Set in PowerPoint 2013 for Windows


PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

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