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Add New Slide Layouts in PowerPoint 2016 for Windows

Learn how to add a new Slide Layout in PowerPoint 2016.


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Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






Using the different Slide Layouts in PowerPoint, you can create good looking slides. For example, you can use the ready-made layouts available that contain pictures or charts or you could use a separate layout for the opening slide. These layouts can be edited or duplicated / renamed within Slide Master view to create even more Slide Layouts. While duplicating and editing Slide Layouts is a great way to make small changes, it's not the same as creating a Slide Layout from scratch. As an analogy, duplicating and editing a Slide Layout is more like using a coloring book to fill color between the lines of pre-drawn art -- but creating your Slide Layout from scratch is more like starting with a blank sheet of paper and drawing your art before you start coloring between the lines. You can decide which of these approaches works best for you.

Follow these steps to create a new Slide Layout in PowerPoint 2016:

  1. Launch PowerPoint. You will see the Presentation Gallery  -- here, select the Blank Presentation to open a blank presentation with a new slide. Access the View tab of the Ribbon and click the Slide Master button, as shown highlighted in red within Figure 1.

    Slide Master button
    Figure 1: Slide Master button
  2. This opens the Slide Master view, as shown in Figure 2. In Slide Master view, you'll see that the left pane contains two distinctly different elements: a larger thumbnail representing the Slide Master (highlighted in red within Figure 2) and several smaller slide thumbnails below representing individual Slide Layouts (highlighted in blue within Figure 2).

    Slide Master and Slide Layouts within PowerPoint
    Figure 2: Slide Master and Slide Layouts within PowerPoint
  3. To add a new slide layout, click in between the layout thumbnails to place an insertion cursor, as shown in Figure 3. We placed our insertion cursor right below the Slide Master thumbnail at the position of the first Slide Layout.

    New Slide Layout insertion point
    Figure 3: New Slide Layout insertion point
  4. Within the Slide Master tab of the Ribbon, click the Insert Layout button, as shown highlighted in red within Figure 3 above. Alternatively, you can also right-click at the insertion point to bring up a contextual menu, as shown in Figure 4. From this menu, choose the Insert Layout option.

    Insert Layout option
    Figure 4: Insert Layout option
  5. Either way, you will add a new Slide Layout at the position of insertion point -- in Figure 5, below you can see the new Slide Layout selected within the left pane (indicated by the orange highlight) and the same Slide Layout can be seen within the Slide Area (highlighted in blue).

    New Slide Layout added
    Figure 5: New Slide Layout added
  6. By default the new Slide Layout added has a name that PowerPoint automatically provides -- it's called Custom Layout. To rename the Slide Layout, right-click on the thumbnail -- and from the contextual menu that appears, choose the Rename Layout option. This brings up the Rename Layout window, as shown in Figure 6. Within this window, you can see the default name (highlighted in red within Figure 6). Just over type the default name with the new name (we renamed our new layout Sample Layout), and click the Rename button.

    Rename Layout window
    Figure 6: Rename Layout window
  7. Notice that our new Sample Layout (see Figure 5, above) already has Title and Footers placeholders. You may remove these placeholders using the two check-boxes named Title and Footers (highlighted in red within Figure 7) within the Slide Master contextual tab.

    Title and Footers check-boxes
    Figure 7: Title and Footers check-boxes
  8. Make sure that the newly added Slide Layout is selected, and deselect both the check-boxes, as shown highlighted in red within Figure 8. This will remove both the placeholders from the newly added Slide Layout, as you can see highlighted in blue within Figure 8.

    Title and Footers removed from new Slide Layout
    Figure 8: Title and Footers removed from new Slide Layout

    Select the check-boxes again, and all these placeholders will show up again, as shown in Figure 5 (earlier on this page).
  9. When done, click the Close Master View button on the Slide Master tab of the Ribbon (to locate the the Close Master View button, refer to Figure 8 above). This will get you back to Normal View.
  10. Access the Home tab of the Ribbon and click the Layout button to bring up the Layout drop-down gallery you see in Figure 9, below. Notice that your new layout shows up here (highlighted in red within Figure 9), ready to be used in your presentation. Once your layout has been added, it's time to add new placeholders to the created layout -- we explain that process in our Inserting New Placeholders in Slide Layouts in PowerPoint 2013 tutorial.

    New Slide Layout within Layout drop-down menu
    Figure 9: New Slide Layout within Layout drop-down menu
  11. Save your presentation often.

See Also:

Add New Slide Layouts in PowerPoint 2013 for Windows
Add a New Slide Layout in PowerPoint 2011 for Mac
Add New Slide Layouts in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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