Duplicate, Rename, and Edit Slide Layouts in PowerPoint 2013
Learn how to duplicate, rename, and edit slide layouts in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7, 8, and 10
All slides within PowerPoint are based on one of the available Slide Layouts (we call these just layouts for the rest of this tutorial). These layouts can be chosen when you add a new slide or you can even change the layout of your existing slides -- both these options are accessible from the Home tab of the Ribbon.
Click the down-arrow within the New Slide button to get a drop-down gallery as you can see towards the left in Figure 1, below. Click any of the layout thumbnails here, and you end up adding a new slide based on that layout.
Once your slide has been created, you can still change its layout by clicking the Layout
button to bring up the gallery shown towards the right in Figure 1, below. Our sample
presentation has 9 layouts but if your presentation has fewer or more layouts, that's perfectly acceptable
since the number of Slide Layouts available depends upon the active
Theme of your presentation -- what's important though is
that you will see the same number of layouts in both the New Slide and
Figure 1: New Slide and Layout drop-down galleries
Each of these layouts offers a different look for your slide, and the layout you choose for any particular slide will depend upon the type of slide you are creating or editing. Each layout has a different name mentioned below the thumbnail, as shown in Figure 1, above. Typically, you will use the Title Slide layout for your opening slide, the Title and Content layout for any slide that has a bulleted list or even a chart, a picture, etc. While these available layouts seem to cover most types of slides, you may sometimes want to create a new layout based on your individual requirements. As an example for this tutorial, we will create a new slide layout for Quotation slides. Since a Quotation slide is similar to the Title Slide layout, we will use that layout as a base to customize and create a new layout in PowerPoint 2013:
- Launch PowerPoint. You will see the
Gallery -- here, select the Blank Presentation to open a blank presentation with a
new slide. Access the View tab of the
Ribbon and click the
Slide Master button, as shown highlighted in red within
Figure 2: Slide Master button within the View tab of the Ribbon
- This opens the
Slide Master view, as
shown in Figure 3. In Slide Master view, you'll see that the left pane contains two
distinctly different elements: a larger thumbnail representing the Slide Master
(highlighted in blue within
Figure 3) and several smaller slide thumbnails below representing individual
Slide Layouts (highlighted in green within
Figure 3: Slide Master and Slide Layouts within PowerPoint
- Now, to create our Quotation slide layout, we will duplicate an existing slide layout -- and the
closest in appearance to our Quotation layout is the Title Slide Layout -- the orange
highlight around the layout thumbnail indicates that it has been selected, as shown in
Figure 3, above. Select the Title Slide Layout thumbnail and right-click to bring up a context menu, as shown in Figure 4 -- from this context menu,
select the Duplicate Layout option.
Figure 4: Duplicate Layout option
Tip: Select an existing layout and press the Ctrl + D keyboard shortcut to duplicate the selected layout. Want more keyboard shortcuts? Get a copy of our PowerPoint Keyboard Shortcuts Ebook.
- This will create a duplicate of the Title Slide Layout, as shown in
Figure 5. Select the duplicated layout and right-click to bring up a context menu --
within this menu, select the Rename Layout option, as shown in
Figure 5: Rename Layout option
Tip: Should you bother renaming a layout? The answer is a resounding yes because you need a name that describes the reason for a new layout.
- This brings up the Rename Layout window, as shown in Figure 6.
Within this window, provide a name for the new layout -- we named it Quotes, as shown
highlighted in red within Figure 6. Once done, click the
Figure 6: Rename Layout window
- Now, you can edit the placeholders to make it look like a quote layout -- you can
placeholders. Also, replace the text within the placeholders to end up with new boilerplate text, as
shown in Figure 7, below.
Figure 7: Layout edited
- When done, click the Close Master View button within the Slide Master
tab of the Ribbon (to locate the the Close Master View button, refer to
Figure 3 shown earlier on this page). This will get you back to
Normal View. To ascertain if
your new layout is available, access the Layout drop-down gallery and note that the new
layout has now been added within this gallery, as shown highlighted in red
within Figure 8.
Figure 8: Quotes Layout within Layout drop-down gallery
- You can now use your new layout to add quote slides. Similarly you can create more layouts -- we show
another example in our Creating
Picture Layouts tutorial.
- Save your presentation often.
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