Working With Picture Slide Layouts in PowerPoint 2011 for Mac
Learn how to work with Picture slide layouts in 2011 for Mac.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2011
OS: Mac OS X
PowerPoint's, Slide Layouts are a very useful feature because they let you use a boilerplate arrangement of placeholders repeatedly, resulting in slides that are laid out consistently. And, you can also create your own custom Slide Layouts. While very few users create their own custom Slide Layouts, even fewer will create a custom Slide Layout with pictures! That's unfortunate since Picture Slide Layouts can make your slides look so unique. In this tutorial, we will show you how you can easily create your own Picture Slide Layout in PowerPoint 2011:
- Launch PowerPoint. You will see the
Gallery. Select the Cancel option to open a blank presentation with a
new single slide, which is applied with the default Office Theme.
- Now, access the Themes tab of the
Ribbon, and from the
Themes drop-down gallery, choose any
Theme -- for this tutorial we chose the Pushpin
Theme, as shown highlighted in red within Figure 1. You can
choose any other Theme as required.
Figure 1: Themes drop-down gallery
- Within the Home tab of the Ribbon, click the Layout
button (highlighted in red within Figure 2) to access the
Layout drop-down gallery, as shown in Figure 2. Now
change the layout of
the active slide to Picture with Caption, as shown highlighted in
blue within Figure 2.
Figure 2: Layout drop-down gallery
- This changes the layout of your active slide to Picture with Caption, as shown in
Figure 3. Click the Insert Picture from File icon (highlighted in
red within Figure 3) within the Picture placeholder.
Figure 3: Insert Picture from File icon
- This brings up the
Choose a Picture dialog
box, as shown in Figure 4. Navigate to the folder where your pictures are located, select
any picture you need, and click the Insert button, shown highlighted in
red within Figure 4.
Figure 4: Choose a Picture dialog box
- This adds the selected picture to your active slide, as shown in Figure 5, below. Note
that the appearance of your slide depends on the Theme you chose earlier in Step 2. You
however are not limited to the choices provided within default Picture with Caption layout -- we will next create our
own customized Picture Slide Layout.
Figure 5: Picture inserted within the Picture placeholder
- To create your own Picture Slide Layout, start with selecting the View | Master |
Slide Master menu option, as shown in
Figure 6: View | Master | Slide Master menu option
- This opens
Slide Master view -- in
Figure 7, below you can see the Picture with Caption layout selected within
the left pane (indicated by the orange highlight) and the same Picture with Caption layout
can be seen within the Slide Area
(highlighted in blue).
Figure 7: Slide Master view
- Now, with the Picture with Caption layout thumbnail selected in the left pane, access the Edit
menu and select the Duplicate option, as shown in Figure 8.
Figure 8: Edit | Duplicate menu option
- This will create a copy of the Picture with Caption layout. Right-click (or Ctrl+
click) the duplicated Picture with Caption layout, and from the contextual menu that appears, choose the
Rename Layout option, as shown in Figure 9.
Figure 9: Rename Layout option
- This brings up the Rename Layout dialog box, provide a descriptive name, and click the Rename
Tip: Learn how to duplicate and rename the slide layout in our Duplicate, Rename, and Edit Slide Layouts in PowerPoint 2011 for Mac tutorial.
- Now, modify this new picture layout as required -- you can
the existing Picture placeholder. You can also add more Picture placeholders by using the
options in the Insert
Placeholder button to end up with your own Picture Slide Layout, as shown in Figure 10,
below (compare with Figure 7, shown earlier on the page).
Figure 10: Customized Picture Slide Layout
Tip: You can also add more Picture placeholders by duplicating an existing Picture placeholder and move to a different location -- to do this select an existing Picture placeholder, press both the Option and Shift keys and drag!
- When done, click the Close button (highlighted in
red within Figure 11) within the Slide Master
tab of the Ribbon to get back to
Figure 11: Close button
- Do note that your active slide already uses the original Picture with Caption layout, as shown in
Figure 5, previously on this page -- this needs to be now changed to the new layout we just created. To do so, access the
Home tab of the Ribbon and click the Layout button to bring up the
Layout drop-down gallery you see in Figure 12, below. Notice that your new layout shows up, as shown
highlighted in red within Figure 12. Click on this thumbnail to change the layout of the
Figure 12: New Slide Layout within the Layout drop-down gallery
- In addition to the picture already inserted, now you can see extra Picture placeholders that are devoid of any pictures, as shown in
Figure 13, below.
Figure 13: Extra Picture placeholders without pictures
- Add pictures to all extra Picture placeholders, and provide a suitable caption so that you end up with something similar to
Figure 14, below (compare with Figure 5, shown earlier on this page).
Figure 14: New Picture Slide Layout added with pictures
- Save your presentation often.
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