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Applying Theme Colors and Theme Fonts In PowerPoint 2010

Learn how to apply Theme Colors and Theme Fonts in PowerPoint 2010.


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Product/Version: Microsoft PowerPoint 2010
OS: Microsoft Windows XP / Windows Vista / Windows 7

December 3rd 2010
December 3rd 2010






Why Just Colors and Fonts?
Applying Theme Colors
Applying Theme Fonts


Why Just Colors and Fonts?

Applying a Theme in PowerPoint applies Theme Colors, Theme Fonts, Theme Effects, Theme Backdrops, and much more. However there are scenarios in which you really don't require such a complete makeover or metamorphosis. In that case, you can still apply Theme Colors and Theme Fonts and leave all other Theme attributes unchanged.

I showed you how you can apply a Theme in Office 2010 to a PowerPoint, Word, or Excel file -- in this tutorial, we'll look at how you can apply Theme Colors and Theme Fonts only in PowerPoint.

Remember, the galleries for applying Theme Colors and Theme Fonts can be found in the Design tab of the Ribbon -- just click the Colors or Fonts options as shown highlighted in Figure 1.

Colors and Fonts options in the PowerPoint 2010

Figure 1: Colors and Fonts options in the Themes group

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Applying Theme Colors

Each PowerPoint presentation includes at least one built-in Theme Color set -- in addition, PowerPoint installs many Theme Color sets by default -- a Theme Color set comprises 12 individual coordinated colors that are carefully chosen using color science principles.

Remember -- Although the Theme Colors gallery only displays 8 colors, be assured that each Theme Color set in fact has 12 colors -- the first two background/text colors are normally black and white -- so they are not displayed. In addition, the last two colors representing the colors of hyperlinked text are also not displayed in the Theme Colors gallery that you can see in Figure 2 later on this page.

Follow these steps to choose a set of Theme Colors:

  1. Open or create a new presentation -- select the Design tab of the Ribbon, and click the Colors icon (refer to Figure 1 above).

  2. This open the Theme Colors gallery that you can see in Figure 2.

    Theme Colors gallery
    Figure 2: Theme Colors gallery

    The highlighted Theme Color set is the one that is already applied to the open presentation - in Figure 2, the highlighed Theme Color set is Office, but as you can see, there are many other Theme Color sets such as Grayscale, Adjacency, Apex, etc.

  3. To preview how any other Theme Color sets will look, hover your cursor over any of the other Theme Color sets in the Theme Colors gallery -- you'll see a live preview of the changed colors as shown in Figure 3.

    Choosing Theme Colors in PowerPoint
    Figure 3:
    Choosing Theme Colors

  4. Once you are happy with a particular Theme Color set, click on it to apply it to the entire presentation.

Tip: Changing Theme Colors on a set of text slides won't show too much of a difference -- this works best when you have slides with plenty of shapes, charts, SmartArt, etc.

You can also apply a Theme Color set to selected slides. To do that, select individual slides in Slide Sorter view (see PowerPoint 2010 Views), or in the Slides and Outline pane, then right-click on the Theme Color set you want to apply -- then choose the Apply to Selected Slides as shown in Figure 4.

Apply Theme Colors to Selected Slides
Figure 4: Apply to Selected Slides

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Applying Theme Fonts

A Theme Font set comprises two fonts. The first font is used for the slide titles / heading and the second one is for everything else. Some built-in Theme Font sets use the same font family for both purposes -- and that's perfectly fine!

Follow these steps to apply a new set of Theme Fonts:

  1. Open or create a new presentation -- select the Design tab of the Ribbon -- and click the Fonts icon (refer to Figure 1 above).

  2. This opens the Theme Fonts gallery that you can see in Figure 5.

    Theme Fonts gallery
    Figure 5: Theme Fonts gallery

    The Theme Font which is highlighted is the one presently applied to the open presentation.

  3. Hover your cursor over any of the available Theme Fonts to see a live preview of the fonts as shown in Figure 6.

    Choosing Theme Font sets in PowerPoint 2010
    Figure 6:
    Choosing Theme Font sets

  4. Click on the Theme Font that you want to apply.

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Previous Topic: Applying Themes

Next Topic: Saving Themes In PowerPoint, Word, and Excel 2010

 

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