Start or Restart Numbering for Lists in PowerPoint 2010
Learn how to start or restart the numbering for numbered list in PowerPoint 2010.
Author: Geetesh Bajaj
Product/Version: PowerPoint 2010
Let us imagine that you have a long numbered list that forms the content of your PowerPoint slide. Now, it is not uncommon for slides to have numbered lists that comprise twenty lines, and that is singularly unfortunate because even if members of your audience have perfect eyesight, they won't be able to read the teeny-weeny sized text! And let us face the fact that too much text is downright boring, and nowadays any sort of bulleted or numbered lists seem to signify a poorly designed slide. One approach you can take to combat this problem is by dividing your list across multiple slides -- but even then PowerPoint may default to numbering your lists at 1 on each slide -- even when you want it to start at 6, 11, or 16! Luckily, that is an easy problem to conquer:
- Open any PowerPoint presentation that includes a slide with a long numbered list, or create a new slide with a long numbered list. Then navigate to a slide that contains a long numbered list, as shown in Figure 1. Although the text is fitted within the placeholder on the slide, the text is almost unreadable because of its small size.
Figure 1: Slide with too much text in a numbered list
- Go to Slide Sorter view, and select your long numbered list slide. Press Ctrl+D thrice to create three duplicates of the selected slide, as shown in Figure 2.
Figure 2: The original slide, and the three duplicates
- Now retain 5 lines in the numbered lists of each slide while maintaining the continuation so that your list is divided, as explained below:
- Lines 1 to 5 on Slide 1
- Lines 6 to 10 on Slide 2
- Lines 11 to 15 on Slide 3
- Lines 16 to 20 on Slide 4
Figure 3: Slides with numbered list starting with 1
- To correct the continuation of the numbered slides, go to the slide where you want to alter the numbering.
Select the entire placeholder by clicking on the edge of the placeholder.
Access the Home tab of the Ribbon -- within the Paragraph group, click the arrow beside the Numbering button (highlighted in blue in Figure 4). This brings up the Numbering gallery, as shown in Figure 4. Within this gallery, choose the Bullets and Numbering option (highlighted in red in Figure 4).
Figure 4: Numbering gallery
- This will open the Bullets and Numbering dialog box, as shown in Figure 5. Make sure that the Numbered tab of this dialog box is selected. The Start at option is set at 1, as can be seen highlighted in red in Figure 5 below.
Figure 5: Numbering options within the Bullets and Numbering dialog box
- Type in a new number in the Start at box -- we changed this value to 6 (highlighted in red in Figure 6). As soon as the new number is typed in, you can see that the change also shows in the number style previews (highlighted in blue Figure 6).
Figure 6: Start at number changed to 6
- Click OK to apply the changes you have made to your selected text placeholder. Repeat steps 4, 5, and 6 for other slides as required.
- Figure 7 shows the changed number list that continues with new starting numbers in consecutive slides (compare Figures 3 and 7). You will also note that we changed the title in all but the first slide of this numbered list series to include the word Contd. after the original title.
Figure 7: Numbered list continued across successive slides
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