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Selecting Text in PowerPoint 2011 for Mac

Explore various ways of selecting text in PowerPoint 2011 for Mac.


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Product/Version: Microsoft PowerPoint 2011
OS: Mac OS X







When you use PowerPoint or any other Microsoft Office program, you can work with a particular object only if it has been selected. For example, you need to select a shape to make changes to that particular shape on your PowerPoint slide. Similarly, you must select a chart to edit it. And yes, you can select a text container object such as a text placeholder, a text box, or even a shape -- and then make changes to its position, formatting, size, etc. However, this changes the entire text container, and leaves the actual text content largely unchanged. To make changes to the actual text, you first need to select the text and then make changes by using the options available within the Home tab of the Ribbon or within the Format Text dialog box.

Let us explore some guidelines that will help you in selecting text within PowerPoint 2011:

  • To select a word, place the cursor within the word and double-click.

  • To select a paragraph, place the cursor within the paragraph and triple-click -- yes this might seem difficult at first but go ahead and try this.

  • To select all text in a text object, place your cursor anywhere within the text area and then press the Command+A keyboard shortcut.

  • To select a block of text, place the cursor before the text you want to select, then click and drag the mouse over the text which you want to select. Keep dragging until you have selected the text you want.

  • Click on the edge of the text placeholder to select the placeholder, and not any text (see Figure 1). Then press the Enter (Return) key on the keyboard to select the entire text within the selected text placeholder (see Figure 2). Press the Esc key to deselect the text.

    Text Placeholder selected
    Figure 1: Text Placeholder selected

    Entire text selected within the text placeholder
    Figure 2: Entire text selected within the text placeholder
  • To select the entire text in the Outline pane, place your cursor anywhere within the pane, and then press the Command+A keyboard shortcut. Or click and drag the mouse over the text which you want to select.

Additionally, here are some keyboard shortcuts that will help you in selecting the text:

  • Shift + Up Arrow
    Select or deselect text one line up.

  • Shift + Down Arrow
    Select or deselect text one line down.

  • Shift + Left Arrow
    Select or deselect one character to the left.

  • Shift + Right Arrow
    Select or deselect one character to the right.

  • Shift + Home
    Select or deselect text until the beginning of the line.

  • Shift + End
    Select or deselect text until the end of the line.

  • Shift + Command + Home
    Selects or deselect all text from the cursor to the start of the active text object.

  • Shift + Command + End
    Selects or deselects all text from the cursor to the end of the active text object.

  • Alt + Shift + Left Arrow
    Select one word to the left (for unselected text) -- thereafter use Alt + Shift + Right Arrow to deselect words in the opposite (right) direction.

  • Alt + Shift + Right Arrow
    Select one word to the right (for unselected text) -- thereafter use Alt + Shift + Left Arrow to deselect words in the opposite (left) direction.

  • Command + Shift + Up Arrow
    Select one paragraph upwards (for unselected text) -- thereafter use Command + Shift + Down Arrow to deselect paragraphs in the opposite (downwards) direction.

  • Command + Shift + Down Arrow
    Select one paragraph downwards (for unselected text) -- thereafter use Command + Shift + Up Arrow to deselect paragraphs in the opposite (upwards) direction.

See Also:

Selecting Text in PowerPoint 2016 for Windows
Selecting Text in PowerPoint 2013 for Windows
Selecting Text in PowerPoint 2010 for Windows

 

Office 2008 for Mac All-in-One For Dummies Office 2011 for Mac All-in-One For Dummies

If you liked this tutorial, do look at this book, authored by Geetesh Bajaj and James Gordon.

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