Learn how you can find out the actual name of the font that PowerPoint used to substitute the original font.
Author: Geetesh Bajaj
Product/Version: All versions
OS: Microsoft Windows XP and higher
The situation is familiar: you or someone else uses a non-standard font (not a PowerPoint safe font) in your presentation. You then open this same presentation on another computer, and PowerPoint uses another font to display the same text. Why does it do so? The reason is simple enough: the font originally used is not available on the other system. And that is not even half the problem.
So what exactly is the problem? There are multiple problems here:
This problem and the solution can be understood better with an example. Look at the slide you see in Figure 1
, below. You will notice that we have used a font named
Capture it 2, highlighted in
red within Figure 1. The text looks distinct, as you can see in
Figure 1: A non-standard font used in a PowerPoint slide
Now we opened the same presentation on another computer that does not have the Capture it 2 font installed (see Figure 2, and compare with Figure 1).
Figure 2: Substituted font
PowerPoint does not warn and just opens the presentation without a hiccup. Look at the font name again, highlighted in
red within Figure 2. You will discover that PowerPoint inadvertently
misreports the font with the same name and does not mention that:
- The font is substituted
- Or the name of the font used as the substitute
If the recipient is seeing this presentation for the first time, he or she has no clue that any font substitution has happened.
So what can you do to overcome this problem? There are two things you can do:
You can report this problem to Microsoft. Even better, we already reported this issue. You can vote and raise the awareness about this issue so that they act to resolve this problem.
The workaround is to use PowerPoint’s Save as
PDF option to export your slides as a PDF. Once the PDF is created, open your PDF in one of the Adobe applications like
Adobe Acrobat Pro or even the free Adobe Acrobat
Reader. Then press the Ctrl+D keyboard shortcut in Acrobat to bring up the
Document Properties dialog box that you see in Figure 3, below.
Figure 3: Document Properties dialog box in Acrobat Pro or Acrobat Reader
Make sure you select the Fonts tab in this dialog box (see Figure 3 again). You will see the name of the font PowerPoint used to substitute the original font, highlighted in red within Figure 3, above.
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