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Inserting Dummy Text in PowerPoint 2016 for Windows

Learn how to insert dummy text on a slide in PowerPoint 2016 for Windows.


Author:

Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






At some point in time, we all need dummy text to add quickly to our slides so that we can ascertain how a body of text looks or fits within an individual text box or placeholder. There is an undocumented feature in PowerPoint that enables you to add dummy text with just a few keystrokes!

Follow these step to add dummy text within PowerPoint 2016:

  1. Click anywhere within your text container to bring up the insertion point, as shown highlighted in red within Figure 1 -- your container can be:

    • A text placeholder such as the title, the subtitle, or a content placeholder.
    • A text box such as one you place by accessing the Insert tab of the Ribbon, and choosing the Text Box option.
    • A shape you insert from the Shapes drop-down gallery -- the Shapes drop-down gallery is available from several Ribbon tabs including the Home and Insert tabs.

      A text placeholder with an insertion point
      Figure 1: A text placeholder with an insertion point

    • Tip: If you want to learn more about the difference between a text placeholder and a text box, refer to our Text Placeholders vs. Text Boxes in PowerPoint 2016 tutorial.
  2. Thereafter, type "=rand()" without the quotes as shown highlighted in red within Figure 2, and press the Enter key.

    Key-combination to insert dummy text
    Figure 2: Key-combination to insert dummy text

    As soon as you press the Enter key, you will see 3 paragraphs containing the text "The quick brown fox jumps over the lazy dog" repeated 5 times, as shown in Figure 3.

    Dummy text inserted in the selected text placeholder
    Figure 3: Dummy text inserted in the selected text placeholder

    Whether you see paragraphs or bulleted text depends upon where you type in the keystroke:

    • Typing in a simple text placeholder or text box, or even the title or sub-tititle placeholders results in paragraphs -- these may be left or center aligned (or even right-aligned) based on the attributes of the text container within which you type the keystroke.
    • Typing in a content placeholder or bulleted text placeholder (or text box) results in bulleted paragraphs.
    • Typing in a shape results in center aligned paragraphs.
    You can control the numbers of lines and paragraphs that show up by adding an argument to your keystroke as explained below:

    • =rand(4,2) will provide you with 4 paragraphs of 2 lines each of "The quick brown fox jumps over the lazy dog" text.
    • =rand(2,1) will provide you with 2 paragraphs of 1 line each of "The quick brown fox jumps over the lazy dog" text.
    You can also add dummy Latin text by typing the "=lorem()" keystroke without the quotes, and pressing the Enter key. This provides 3 paragraphs of fake Latin text (Lorem ipsum dolor...), as shown in Figure 4.

    Lorem ipsum text inserted in the selected text placeholder
    Figure 4: Lorem ipsum text inserted in the selected text placeholder

    The =lorem() keystroke does allow arguments to choose from, but there are fewer options:

    • =lorem(1) gets you one paragraph/line of fake Latin text.
    • =lorem(2) gets you two paragraphs/lines of fake Latin text.
    • =lorem(3) gets you three paragraphs/lines of fake Latin text.
    Any other value such as =lorem(), =lorem(0), or even =lorem(8000) gets you three paragraphs/lines of fake Latin text.
Note: Typing "=rand()" works in both PowerPoint 2007, 2010, and 2013 for Windows, and also PowerPoint 2008 and 2011 for Mac. However, typing "=lorem()" works only in PowerPoint 2010, 2013, and 2016 for Windows and in PowerPoint 2011 and 2016 for Mac.

See Also:

Dummy Text in PowerPoint 2013 for Windows
Dummy Text in PowerPoint 2011 for Mac
Dummy Text in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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