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Inserting Dummy Text in PowerPoint 2016 for Windows

Learn how to insert dummy text on a slide in PowerPoint 2016 for Windows.


Author:

Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






At some point in time, we all need dummy text to add quickly to our slides so that we can ascertain how a body of text looks or fits within an individual text box or placeholder. There is an undocumented feature in PowerPoint that enables you to add dummy text with just a few keystrokes!

Follow these step to add dummy text within PowerPoint 2016:

  1. Click anywhere within your text container to bring up the insertion point, as shown highlighted in red within Figure 1 -- your container can be:

    • A text placeholder such as the title, the subtitle, or a content placeholder.
    • A text box such as one you place by accessing the Insert tab of the Ribbon, and choosing the Text Box option.
    • A shape you insert from the Shapes drop-down gallery -- the Shapes drop-down gallery is available from several Ribbon tabs including the Home and Insert tabs.

      A text placeholder with an insertion point
      Figure 1: A text placeholder with an insertion point

    • Tip: If you want to learn more about the difference between a text placeholder and a text box, refer to our Text Placeholders vs. Text Boxes in PowerPoint 2016 tutorial.
  2. Thereafter, type "=rand()" without the quotes as shown highlighted in red within Figure 2, and press the Enter key.

    Key-combination to insert dummy text
    Figure 2: Key-combination to insert dummy text

    As soon as you press the Enter key, you will see 3 paragraphs containing the text "The quick brown fox jumps over the lazy dog" repeated 5 times, as shown in Figure 3.

    Dummy text inserted in the selected text placeholder
    Figure 3: Dummy text inserted in the selected text placeholder

    Whether you see paragraphs or bulleted text depends upon where you type in the keystroke:

    • Typing in a simple text placeholder or text box, or even the title or sub-tititle placeholders results in paragraphs -- these may be left or center aligned (or even right-aligned) based on the attributes of the text container within which you type the keystroke.
    • Typing in a content placeholder or bulleted text placeholder (or text box) results in bulleted paragraphs.
    • Typing in a shape results in center aligned paragraphs.
    You can control the numbers of lines and paragraphs that show up by adding an argument to your keystroke as explained below:

    • =rand(4,2) will provide you with 4 paragraphs of 2 lines each of "The quick brown fox jumps over the lazy dog" text.
    • =rand(2,1) will provide you with 2 paragraphs of 1 line each of "The quick brown fox jumps over the lazy dog" text.
    You can also add dummy Latin text by typing the "=lorem()" keystroke without the quotes, and pressing the Enter key. This provides 3 paragraphs of fake Latin text (Lorem ipsum dolor...), as shown in Figure 4.

    Lorem ipsum text inserted in the selected text placeholder
    Figure 4: Lorem ipsum text inserted in the selected text placeholder

    The =lorem() keystroke does allow arguments to choose from, but there are fewer options:

    • =lorem(1) gets you one paragraph/line of fake Latin text.
    • =lorem(2) gets you two paragraphs/lines of fake Latin text.
    • =lorem(3) gets you three paragraphs/lines of fake Latin text.
    Any other value such as =lorem(), =lorem(0), or even =lorem(8000) gets you three paragraphs/lines of fake Latin text.
Note: Typing "=rand()" works in both PowerPoint 2007, 2010, and 2013 for Windows, and also PowerPoint 2008 and 2011 for Mac. However, typing "=lorem()" works only in PowerPoint 2010, 2013, and 2016 for Windows and in PowerPoint 2011 and 2016 for Mac.

See Also:

Dummy Text in PowerPoint 2013 for Windows
Dummy Text in PowerPoint 2011 for Mac
Dummy Text in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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