Start or Restart Numbering for Lists in PowerPoint 2013
Learn how to start or restart the numbering for numbered list in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
Imagine that you have a long numbered list that forms the content within your PowerPoint slide. Now, it is not uncommon for slides to have numbered lists that comprise twenty lines, and that is singularly unfortunate because even if members of your audience have perfect eyesight, they won't be able to read the teeny-weeny sized text! And let us face the fact that too much text is downright boring, and nowadays any sort of bulleted or numbered lists seem to signify a poorly designed slide. One approach you can take to combat this problem is by dividing your list across multiple slides -- but even then PowerPoint may default to numbering your lists at 1 on each slide -- even when you want it to start at 6, 11, or 16! Luckily, that is an easier problem to resolve, as explained in the following steps:
- Open any PowerPoint presentation that includes a slide with a long numbered list, or create a new slide with
a long numbered list. Then navigate to a slide that contains a long numbered list, as shown in
Figure 1. Although the text is fitted within the placeholder on the slide, the text is almost
unreadable because of its small size.
Figure 1: Slide with too much text in a numbered list
- Go to
Slide Sorter view, and select
your long numbered list slide. Press Ctrl+D twice to create two duplicates of the selected
slide, as shown in Figure 2.
Figure 2: The original slide, and the two duplicates
- Now retain 5 lines in the numbered list on each slide while maintaining the continuation so that your list
is divided, as explained below:
- Lines 1 to 5 on Slide 1
- Lines 6 to 10 on Slide 2
- Lines 11 to 15 on Slide 3
Figure 3: Slides with numbered list starting with 1
- To correct the continuation of the numbered slides, go to the slide where you want to alter the numbering.
Select the entire placeholder by clicking on the edge of the placeholder. Access the Home tab of
the Ribbon -- and click the arrow beside
the Numbering button (highlighted in blue within
Figure 4). This brings up the Numbering drop-down gallery, as shown in
Figure 4. Within this drop-down gallery, choose the Bullets and Numbering
option (highlighted in red within Figure 4).
Figure 4: Numbering drop-down gallery
- This will open the Bullets and Numbering dialog box, as shown in Figure 5.
Make sure that the Numbered tab of this dialog box is selected. The Start at
option is set at 1, as can be seen highlighted in red within
Figure 5: Bullets and Numbering dialog box
- Type in a new number in the Start at box -- we changed this digit to 6, as highlighted in
red within Figure 6). As soon as the new number is typed in, you
can see that the change also shows in the number style previews (highlighted in blue
within Figure 6).
Figure 6: Start at number changed to 6
- Click OK to apply the changes you have made to your selected text placeholder. Repeat
steps 4, 5, and 6 for other slides as required.
- Figure 7 shows the changed number list that continues with new starting numbers in
consecutive slides (compare Figures 3 and 7). You will also note that we
changed the title in all but the first slide of this numbered list series to include the word
Contd. after the original title.
Figure 7: Numbered list continued across successive slides
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