Format Text Attributes Within the Mini Toolbar in PowerPoint 2013
Learn how to format text attributes conveniently using the Mini Toolbar in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
Text in PowerPoint presentation needs to be edited in many ways -- sometimes you need certain words to be in a different color, or even bold, italics, or underlined. Whatever the option required to format your text, you'll find that the Mini Toolbar is a great location to do these changes easily -- it really saves you from dragging your cursor repeatedly to the Ribbon area since it pops up right next to the selected text that you want to format.
Follow these steps to explore more in PowerPoint 2013:
- Navigate to any slide in your presentation that has some text content, as shown in
Figure 1: Open presentation with a textual slide
- Click inside the
placeholder and select the text by dragging the cursor across a line of text (see
Figure 2) -- explore our
Changing Text tutorial to learn more about text selection techniques.
Figure 2: Text selected within the text placeholder
- This just brings up the
Mini Toolbar, as shown
highlighted in red within Figure 3.
Figure 3: Mini toolbar appears when text is selected
Alternatively, right-click the selected text to open the context menu, as shown in Figure 4. Just above this context menu, you will find the Mini Toolbar (highlighted in red within Figure 4). This small interface is chock-a-block with text formatting options.
Figure 4: Mini toolbar above contextual menu
- All options within the Mini Toolbar are exactly same as the ones you encounter in the Font and Paragraph groups on the Home tab of
the Ribbon -- it's just that
having access to all these options next to your selected text saves your wrist from the wear and tear
of scrolling to the Ribbon!
Tip: Cannot see the Mini Toolbar when you right-click selected text? Look here to explore how you can get your missing Mini Toolbar back.
Figure 5, below shows all the options within the Mini Toolbar.
Figure 5: Text formatting options within Mini toolbar
The text formatting options within the Mini Toolbar are explained below, as marked in Figure 5 above:
- Font: Click the down arrow to the right of the font name to open the drop-down
font list, and select a new font. You can also type the first few characters of a font name right
within the box to access a font quickly -- for example you can type "Ver" to get to Verdana
- Font Size: Click to get a drop-down list of font sizes. You can also type a new
point size in the size text box.
- Increase Font Size/Decrease Font Size: Use these options to increase or
decrease the font size respectively.
- Decrease List Level/Increase List Level: Use the Decrease List Level (Promote)
to convert selected text to a higher indented level in the list. Similarly, use the Increase List
Level (Demote) to convert selected text to a lower indented level.
- Font Style: Choose to make your selected text Bold,
Italic, and Underline -- these are toggle buttons, so if your text
is already bold, then clicking the Bold button will unbold it -- Italics and
Underline works in the same way.
- Align Text: Align the selected text to Left,
Center, or Right.
- Font Color: Changes the font color. Click the down arrow next to the button to
bring up a Color gallery to get more choices for font color.
- Format Painter: Copies the text attributes from the selected text or text container (text placeholder, text box, or shape). But, if you use Format Painter on a text container having different text attributes, it copies the formatting of only the first word in that text container. Learn more about Copying Text Attributes With Format Painter in PowerPoint 2013.
- Font: Click the down arrow to the right of the font name to open the drop-down font list, and select a new font. You can also type the first few characters of a font name right within the box to access a font quickly -- for example you can type "Ver" to get to Verdana quickly.
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.