Creating and Editing AutoCorrect Entries in PowerPoint 2013
Learn how to create and edit AutoCorrect entries in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
The AutoCorrect feature is dependent on a small list of words and phrases -- this list contains two columns called Replace and With -- for example the Replace entry for teh will correspond to the With entry containing the word the. Although this list works for PowerPoint users, what you must know is that this AutoCorrect list is global across all Microsoft Office programs such as Word, Excel, Outlook, etc. If you add, edit, or delete entries within this AutoCorrect list, all changes will be reflected beyond PowerPoint.
You can easily tailor your AutoCorrect list by adding your own commonly misspelled words. Similarly, you can make changes and delete entries from within this AutoCorrect list, as explained in the following steps:
- Launch PowerPoint 2013, and access to the
AutoCorrect dialog box (see Tip box below). The AutoCorrect list is
located at the lower portion of the AutoCorrect dialog box, as shown highlighted in
red within Figure 1.
Figure 1: AutoCorrect list within the AutoCorrect dialog box
Tip: You can access the AutoCorrect dialog box shown in Figure 1 as per instructions explained in our AutoCorrect Options in PowerPoint 2013 tutorial. Alternatively, right-click any misspelled word on your slide, and click Spelling from the resultant contextual menu. Thereafter, click Options and AutoCorrect Options buttons in successive dialog boxes.
- Notice that this list has two columns: Replace and With. The
Replace column on the left contains common misspellings (highlighted in
red within Figure 2). Similarly, the With
column on the right contains the word, symbol, phrase, or sentences that PowerPoint substitutes in its place
(highlighted in blue within Figure 2). Scroll through this
AutoCorrect list to see the types of corrections that PowerPoint provides. Each corresponding
Replace and With entry can be called a word pair.
Figure 2: Common mistakes and their corrections within the AutoCorrect list
Note that both the Add and Delete buttons in the dialog box (highlighted in green within Figure 2) are grayed out.
- To add your own word pair to the AutoCorrect list, type the misspelled word or a shortcut key within the
text box located at the top of the Replace column (highlighted in
red within Figure 3) and then type the replacement text within
the With field (highlighted in blue within
Figure 3). Note that as soon as these words are typed, the Add button
(highlighted in green within Figure 3) is activated. Click the
Add button to include this new word pair to the AutoCorrect list.
Figure 3: Entries within the Replace and With text boxes for a new word pair
- Notice the new word pair you just added to the AutoCorrect list, as shown highlighted in
red within Figure 4. To delete any existing word pair, just
select it (refer to Figure 4 again) and click the Delete button
(highlighted in blue within
Figure 4: Word pair selected for deletion
- To change an existing word pair, just select it and type any text to overwrite existing text within the Replace and/or With text boxes (highlighted in red within
Figure 5), and click the Replace button (highlighted in
blue within Figure 5).
Figure 5: Selected word pair being edited
- This will prompt you with a message window, asking for a confirmation that you want to redefine the
already existing word pair entry, as shown in Figure 6. Click Yes to
Figure 6: Message window asking confirmation for redefining an existing word pair entry
- Once done, click the OK button within the AutoCorrect dialog box to
save any changes you made.
- Save your presentation often.
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