Creating and Editing Custom Dictionaries in PowerPoint 2013
Learn how create and edit custom dictionaries in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
Although PowerPoint provides a spelling dictionary which contains a list of all common words, you might be working on a particular project that uses uncommon words not found in everyday language. You could edit a custom dictionary or load a ready-made third party dictionary within PowerPoint 2013 -- but you can actually create your own dictionary that includes a set of words for a particular project. So, if you need to do a legal presentation for a client once a year, you could create a separate dictionary for just this one project -- and then edit it as required within a text editor such as Notepad.
Follow these steps to create a new dictionary and edit it within Notepad:
- Launch PowerPoint 2013, and choose
File | Options, as shown in Figure 1.
Figure 1: Options within the File menu
- This opens the PowerPoint Options dialog box. Click the Proofing
option within the sidebar to view the interface that you see in Figure 2, below.
Figure 2: Proofing section of PowerPoint Options dialog box includes the Custom Dictionaries button
- Now, click the Custom Dictionaries button (highlighted in
red within Figure 2, above). This summons the
Custom Dictionaries dialog box (see Figure 3).
Figure 3: Custom Dictionaries dialog box
- Within the Custom Dictionaries dialog box, click the New button (highlighted in red within
Figure 3, above). This brings up the Create Custom Dictionary dialog box
with the default custom dictionary location, as shown in Figure 4.
Figure 4: Create Custom Dictionary dialog box
Provide a name to your new dictionary within the File name box. We named our new dictionary legal-dictionary.dic (highlighted in red within Figure 4 above). Navigate to the location where you want to save the dictionary and click the Save button (highlighted in blue within Figure 4 above).
The locations where you want to store the dictionaries depends on who you want to access it:
- To make the dictionary accessible to only the current Windows user, store it in the default custom
Windows 8: Users\username\AppData\Roaming\Microsoft\UProof
Windows Vista or Windows 7: Users\username\AppData\Roaming\Microsoft\UProof
Windows XP: Documents and Settings\username\Application Data\Microsoft\UProof
- To make the dictionary accessible to all users of your PC, create a new folder anywhere on your
computer, and store dictionaries there.
- To make the dictionary accessible to only the current Windows user, store it in the default custom dictionary location:
- This adds the new dictionary to the Dictionary List within the
Custom Dictionaries dialog box as shown highlighted in red
within Figure 5.
Figure 5: New dictionary added to the Dictionary List
- At this point of time the dictionary has no words added. To start adding words, you can click the
Edit Word List button (highlighted in blue within
Figure 5 above) -- this process is explained within our
Dictionaries in PowerPoint 2013 tutorial. If you have many words to add to the dictionary (probably
you need to copy and paste a list of words you received from a client within an email), you will prefer to
edit the dictionary file manually within Notepad or any other text dictionary. Dictionary files (*.DIC) are
- Close any instances of PowerPoint -- or any other Microsoft Office applications that may be accessing
your new dictionary file. Then, navigate to the folder containing your dictionary file using Windows
Explorer, as shown in Figure 6.
Figure 6: New dictionary file accessed within the windows explorer
- Thereafter, run Notepad and then drag that
file into the Notepad window. Since our new dictionary does not contain any words as of now, you will see
a blank text file, as shown in Figure 7.
Figure 7: New dictionary file opened in Notepad
- Start typing new words (or paste them from the source you copied). Make sure you save the text file
often. Figure 8 shows the same dictionary with some words added (compare
Figures 7 and 8).
Figure 8: New dictionary with words added
- Since this new dictionary is already loaded into PowerPoint, you will find that any new words you added to the dictionary are no longer flagged as misspelled. Also do remember that all loaded dictionaries are shared by all Microsoft Office programs such as Word, Excel, PowerPoint, Outlook, etc.
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