Copy and Remove Highlighting for Text in PowerPoint 2013
Learn how to copy and remove highlighting for text in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
PowerPoint does not provide any built-in tool for highlighting text -- but you can use Microsoft Word to help you with a workaround, as explained in our Highlight Text in PowerPoint 2013 tutorial.
Now imagine that you have hundreds of slides and you need to similarly highlight more text. Working repeatedly with Word for all text highlighting across so many slides can be painful. Fortunately, you can tackle this issue easily by using the Format Painter option within PowerPoint, which let you copy the highlighting for text and also helps in removing the highlight altogether. The only caveat is that using the Format Painter will not only add the highlighting attribute, but will also add all other text attributes of the original text such as font, font color, etc. On the other hand, is there a way to remove highlighting from text within PowerPoint?
Follow these steps to copy and remove highlighting for text in PowerPoint 2013:
- Open your presentation and navigate to any slide in your presentation that has some highlighted text. In
Figure 1, below can see a slide which has some highlighted text. Want to know how to add text
highlighting in the first place? Explore our
Highlight Text in PowerPoint 2013
Figure 1: Text highlighted within a PowerPoint Slide
- Now, select all or some of the highlighted text, as shown in Figure 2. We selected some text
that had a blue highlight applied.
Figure 2: Highlighted text is selected
Note: The slide in Figure 2, above shows only two highlight colors. There are 15 highlight color available in Word to choose from - make sure that you first get the required highlight color to PowerPoint and then copy it. There is no way to change the highlight color in PowerPoint. You can access the Text Highlight Color drop-down menu within Word, as explained in our Highlight Text in PowerPoint 2013 tutorial.
- Then, click the Format Painter button (highlighted in red within
Figure 3) to copy the highlighting.
Figure 3: Format Painter button
Alternatively, when you select any text you can see the Mini Toolbar, as shown in Figure 4. Within the Mini Toolbar select the Format Painter button, as shown highlighted in red within Figure 4.
Figure 4: Format Painter button within Mini Toolbar
- Either of these options will change the cursor to a Paintbrush icon, as shown highlighted in
red within Figure 5. This indicates that the Format Painter is
Figure 5: Cursor after clicking the Format Painter button
- Now, with this changed cursor, just click on a new word to add the highlight to it. In Figure 6, below -- you can see
that the first word of the third paragraph is now highlighted in blue -- this was earlier not highlighted, as you
will find out if you compare with Figure 1, shown earlier on this page. Remember though that the
Format Painter option works a little differently for text compared to how it works for shapes
and other PowerPoint slide objects -- learn more in our
Copying Text Attributes with
Format Painter in PowerPoint 2013 tutorial.
Figure 6: New text highlighted
Note: If you have more text on the slide or in the entire presentation that needs to be highlighted with the same color, just double-click the Format Painter button so that it remains selected. Then keep clicking on other words you want to highlight. To stop highlighting with the Format Painter button, just press the Esc key or click the Format Painter button again.
- To remove highlighting from text, you can simply select some non-highlighted text within the PowerPoint slide.
Then, click the Format Painter button (highlighted in red within
Figure 7) similarly to copy the non-highlighting attribute.
Figure 7: Un-highlighted text selected
Now, click on the text you want to remove highlighting from. In Figure 8, below you can see that
we have removed the highlight from the first paragraph. This was earlier highlighted (compare to Figure 6,
shown earlier on this page).
Figure 8: Highlight removed from the text
Note: To remove highlighting from a paragraph, place the cursor insertion point before the paragraph, then click and drag the mouse over till the end of the paragraph.
- Save your presentation often.
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