Change Text Case in PowerPoint 2013
Learn how to change text case to lowercase, uppercase, etc. in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
Often, you may receive some content for your presentation from someone. And rather than typing all that content, you may just copy it from an email or a document, and paste it within PowerPoint. The problem with this approach may stem from the fact that whoever sent you the content is one of those people who type everything in small case -- or maybe they just turn on the Caps Lock button and forget turning it off! Whatever the reason may be, you will end up with text that is certainly not usable on your slide. Rather than retyping the whole text again, you can use PowerPoint 2013's Change Case option to quickly change the case of selected text on your slide:
- Open any presentation and
select the text you want to
change the case for. In Figure 1, we have selected some text that seems to be suffering from
a serious case of the CAPS disease!
Figure 1: Improper text selected
- Now, access the Home tab of the
Ribbon and click the
Change Case button, highlighted in red within
Figure 2: Change Case button
- This brings up the Change Case drop-down gallery, as shown in Figure 3.
Figure 3: Change Case drop-down gallery
Within the Change Case drop-down gallery there are five options:
- Sentence case.: Capitalizes the first letter of the first word in the sentence, or bullet
- lowercase: Converts all characters to lowercase that are not already so. It does not do
anything to numbers or symbols.
- UPPERCASE: Converts all characters to uppercase that are not already so. Does not do
anything to numbers or symbols.
- Capitalize Each Word: Also known as Title Case, this will capitalize the first letter of
- tOGGLE cASE: Reverses the case of each letter of the selected text to the opposite of the
current case. This is useful if the Caps Lock key was inadvertently left on while typing!
- Sentence case.: Capitalizes the first letter of the first word in the sentence, or bullet point.
- To change the text case, make sure the text is selected. Choose any text case type from within the
Change Case drop-down gallery. As you hover your cursor over any of the case options you'll
see a live preview of text case
changing on the active slide. Figure 4, shows Sentence case option being
selected. Notice the live preview of the selected text within the
Slide Area -- compare
Figures 4 and 1. Click on the case option (as opposed to hovering over it)
within the drop-down gallery to apply it to the selected text.
Figure 4: Sentence case. option being selected
Tip: Use the Shift+F3 keyboard shortcut to quickly toggle between the three most common selections when you wish to change case -- UPPERCASE, lowercase, and Sentence case. Want more PowerPoint shortcuts? Get our PowerPoint Keyboard Shortcuts e-book.
- Figure 5, shows immediate results of applying the five options of
Text Case drop-down gallery to the selected text:
Figure 5: Text applied with various Text Case options
- Save your presentation often.
In addition to the five case options explained in this tutorial, PowerPoint 2013 offers two more options:
Small Caps and All Caps. These options can be found in the
Font dialog box -- to access
this dialog box, click the dialog launcher within the Font group, highlighted in
blue within Figure 2, shown earlier on this page. This opens the
Font dialog box, as shown in Figure 6. Within the Font tab
of Font dialog box you'll find two text case check-boxes -- Small Caps and
All Caps (highlighted in red within Figure 6). Choose as required and click the OK
button within the Font dialog box to apply.
Figure 6: Text Case check-boxes within the Font dialog box
Figure 7, below shows samples of the text applied with Small Caps and
All Caps options. While Small Caps changes the entire selected text to
smaller variations of capital letters other than the first character of a word, All Caps is
similar to the UPPERCASE option within the Change Case drop-down gallery.
Figure 7: Text applied with Small Caps and All Caps options
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.