AutoCorrect Options in PowerPoint 2013
Explore AutoCorrect options in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
As you type, the PowerPoint AutoCorrect feature automatically corrects common typos and spelling errors. How does PowerPoint know that a particular word is spelled wrong? Does it refer to some resource as a reference? Also do you find some AutoCorrect options such as the capitalization of some words unnecessary? Several researchers working in different scientific fields actually have to use some words that cannot start with a capital letter, and the first thing they want to do is turn off the automatic capitalization. Yes, it's possible to make AutoCorrect work just the way you want it to -- as long as you know where to change these options:
PowerPoint 2013, and choose File
| Options, as shown in Figure 1.
Figure 1: Options within the File menu
- This opens the PowerPoint Options dialog box -- here click the
Proofing option within the sidebar to view the options on the right side of the dialog-box
that you see in Figure 2.
Figure 2: Proofing section of PowerPoint Options dialog box
- Click the AutoCorrect Options button (highlighted in red
within Figure 2, above). This summons the AutoCorrect dialog box, as shown in Figure 3. Note that this dialog box has several tabs -- make sure you select the
AutoCorrect tab highlighted in blue within
Figure 3, below.
Figure 3: Options within AutoCorrect tab of the AutoCorrect dialog box
Options within the AutoCorrect tab are explained below, as marked in Figure 3 above:
- Show AutoCorrect Options buttons: This option controls whether a Smart Tag button
appears along with an AutoCorrect action, as shown in Figure 4.
Figure 4: AutoCorrect button
Note that clicking this AutoCorrect Options button brings up a small menu that lets you undo the change, and also provides the Stop Automatically Correcting... option that removes this AutoCorrect entry altogether. Clicking Control AutoCorrect Options within this menu summons the AutoCorrect options dialog box, that you can see in Figure 3.
Tip: Wondering what an AutoCorrect entry is? We explain this term in our Creating and Editing AutoCorrect Entries in PowerPoint 2013 tutorial.
- Correct TWo INitial CApitals: If you accidentally hold down the
Shift key for a tad longer, and end up typing two capital letters in a row (such as
MIcrosoft), PowerPoint auto-corrects this error.
- Capitalize first letter of sentences: Capitalizes the first letter of the first word in every sentence.
- Capitalize first letter of table cells: Capitalizes the first letter of the first word
within every table cell.
- Capitalize names of days: Capitalizes the first letter in day names, such as Sunday,
- Correct accidental use of cAPS LOCK key: If you accidentally leave the Caps Lock on,
PowerPoint can sometimes detect it and fix this problem. For example, if you typed “hE WAS GLAD TO SEE US”,
PowerPoint may conclude that the Caps Lock is inappropriately on, and so it turns the Caps Lock off for you
and corrects the sentence.
- Replace text as you type: You must leave this check-box selected so that the word list
of AutoCorrect entries is always referred to -- to correct text as you type. We explain how you can add,
edit, or delete these AutoCorrect entries in our
and Editing AutoCorrect Entries in PowerPoint 2013 tutorial.
- Exceptions: Click this button to open the AutoCorrect Exceptions
dialog box, as shown in Figure 5. This dialog box has three tabs -- the first tab is
called First Letter -- here you can enter a list of capitalization exceptions, such
as abbreviations that use periods but aren’t at the end of a sentence (for example, approx. and Ave.).
You can also set up a list of Two Initial Capitals exceptions in INitial CAps, the
other tab of this dialog box. And the Other Corrections tab provides list to add
Figure 5: AutoCorrect Exceptions dialog box
Click the OK button to apply any new exceptions added.
- Show AutoCorrect Options buttons: This option controls whether a Smart Tag button appears along with an AutoCorrect action, as shown in Figure 4.
- This will take you back to the AutoCorrect dialog box. Click the OK button to close the AutoCorrect dialog box and apply the changes.
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.