Do you quickly need to translate your slides from English to French or some words from English to Hindi? The best option available
to you is to get a professional translator but did you know that PowerPoint includes rudimentary translation skills? This
translation is not something that you could use without checking the results, but this is still a great start.
There are two ways to translate content in PowerPoint. The first option, which we call Type and Translate works
best for small phrases or even words that are not on your slide yet. The second option, which we call Select and
Translate works for all sorts of textual content already on your slides.
Type and Translate in PowerPoint
Follow these steps to explore the Type and Translate option in PowerPoint
- Launch PowerPoint, and open an existing presentation or even create a new one. Access the Review tab of the
Ribbon (shown highlighted in
red in Figure 1). Click the Research button, as shown
highlighted in blue in
Figure 1: Research button within the Review tab of the Ribbon
This action opens the Research Task Pane as shown in
Figure 2. Type the word which you want to translate within the area shown highlighted in
red within Figure 2.
Figure 2: Research Task Pane
Then click the down-arrow within the Tools section (highlighted in blue within
Figure 2, above) to open a list shown in Figure 3. Within this list, select the
Translation option as shown in Figure 3.
Figure 3: Translation option
Now you need to select a language to which you want to translate the word. To do that locate the Translation
section and click the down-arrow next to the To box, as shown highlighted in red
within Figure 4. This opens a list of languages. Select the language of your choice. In
Figure 4, you can see that we chose Greek.
Figure 4: Select a language to translate to
- You will see the translated word in Greek, as shown highlighted in red within
Figure 5. You can insert this translated word into the active slide at the cursor position, by clicking the
Insert button, highlighted in blue within Figure 5.
Figure 5: Insert the translated word into the active slide
Translation Services and More
You will notice that the service to translate from English to Greek, in this case, is Microsoft Translator
Microsoft Translator is an online service and will only work if you are connected online. Also, Microsoft Translator is only
available for a limited subset of language pairs. Other services may be available for different language pairs.
Sometimes, translation services may not be available, or they might be turned off? This can be the case when you do not see the
translated words or even the Insert
button, as shown in Figure 5
, above. Explore our
Translation Options in PowerPoint 2013 for
tutorial to understand what’s happening.
- To use the translated word, you can either insert or copy:
Insert: First, click inside a text container on your slide. Then click the Insert button to place
the translated word on your slide.
Copy: Click the down-arrow next to the Insert button, as shown highlighted in
red within Figure 6. Within the resultant drop-down menu, choose the
Copy option, as shown highlighted in blue within Figure 6.
Figure 6: Copy the translated word
Select and Translate in PowerPoint
Follow these steps to explore the Select and Translate option:
- Select and then carefully right-click the word, phrase, or paragraph you want to translate. This action brings up a contextual menu as shown in Figure 7. Within this contextual menu, select the Translate option, as shown
in Figure 7.
Figure 7: Translate option within the right-click contextual menu
- This brings up the Research Task Pane along with the translated content as shown in
Figure 8. Do note that the Microsoft Translator uses the language selected within the Research
Figure 8: Translation using Microsoft Translator
- If needed, change to the language of your choice as explained in Step 4 of the preceding section, earlier on
this page. In Figure 9, you can see that we have changed the language to Hindi (highlighted in
red). You can also see the translated text highlighted in blue within
Figure 9: Change the language
Now click on the Insert button to replace selected text on the slide (see Figure 10).
Figure 10: Text translated to Hindi on the active slide
- Save your presentation often.
Translating Entire Presentations?
You can similarly translate entire presentations. But do remember these machine translations are not perfect. Be sure to check them
manually for any imperfections.
Also, if you want to work on an entire presentation, it is a good idea to save your existing presentation with a new name and then
translate text content. This will ensure that you do not overwrite the presentation in the original language!
Translation in PowerPoint 2013 for Windows
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