Highlight Text in PowerPoint 2010
Learn how to highlight text in PowerPoint 2010.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2010
OS: Windows XP, Vista, 7 and 8
As of now, no PowerPoint version supports text highlighting as a feature you can add to selected text. And, before we explore a workaround to overcome this limitation, let's look into the necessities of highlighting text. If you want to emphasize some important words within your slide, then highlighting indeed helps. However, PowerPoint doesn't have a ready-made tool to highlight text as there is in Microsoft Word - but you can use Word's text highlight as a workaround!
Follow these steps to learn how to highlight a text within PowerPoint 2010:
- Open your presentation and select the text which
you want to highlight, as shown in Figure 1, below. Thereafter copy (Ctrl+C) the selected text to the
Figure 1: Text selected on the slide
- Now, launch Word -- you will end up with a new document created. Then, paste (Ctrl+V) the copied content within
this document. Once you paste, you will see that the Paste Options icon appears, as shown
highlighted in red within Figure 2.
Figure 2: Paste Options icon
- Now, immediately press the Ctrl key, or click the Paste Options button
-- either action will bring up the Paste Options drop-down menu, as shown in
Figure 3, below. Here select the Keep Source Formatting option (highlighted in
red within Figure 3) to retain the text formatting from the source
Figure 3: Keep Source Formatting option
- Within Word, now select the pasted text. Then access the Home tab of the Ribbon, and click
the Text Highlight Color button (highlighted in red within
Figure 4). Note that the text is now highlighted in yellow (refer to Figure 4,
Figure 4: Text highlighted
Do note that you can choose more highlight colors too -- to do that, click the downward pointing arrow next to the Text Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.
Figure 5: Text Highlight Color drop-down menu
More About Highlighting in Microsoft Word 2010We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted in red within Figure 6, below.
Figure 6: The highlighter icon cursor
Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now -- the latter shown in Figure 7 below.
Figure 7: Highlight non-contiguous areas of text
- Now copy (Ctrl+C) all text back to the Clipboard. Paste (Ctrl+V) within your PowerPoint slide.
Once you paste, you will see that the Paste Options icon appears. Now immediately press the Ctrl key, or
click the Paste Options button -- either action will bring up the Paste Options drop-down menu, as
shown in Figure 8, below. Here select the Keep Source Formatting option (highlighted in
red within Figure 8) to retain the text formatting from the source Word document. This will
result in highlighted text copied on the slide, as shown in Figure 8.
Figure 8: Select Keep Source Formatting option
- In Figure 9, below you can see that we have next highlighted some non-contiguous text areas in the second paragraph
with three different colors.
Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint
Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlight altogether right within PowerPoint. Both procedures are explained in our Copy and Remove Highlighting for Text in PowerPoint 2010 tutorial.
- Save your presentation often.
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