Share PowerPoint Presentations on Social Sites (Facebook, Twitter, and LinkedIn) using OneDrive
Learn how to share PowerPoint presentations on Social Sites (Facebook, Twitter, and LinkedIn) using OneDrive.
Author: Geetesh Bajaj
Lately, Microsoft has been providing many options for sharing Microsoft Office documents online -- previously we showed how you can share PowerPoint presentations online using the Microsoft Office Web Viewer and OneDrive (previously known as SkyDrive). There is a third option (also on OneDrive) that enables you to share presentations on social sites (such as Facebook, Twitter, and LinkedIn). You can easily share these presentations via a link with your friends, colleagues, and family.
Note: Your Microsoft account needs to be linked to the social sites (services) you want to share
on. These services can be easily added within any Office application -- and also from within OneDrive. Added
services are available on all Microsoft service-aware programs you work with. You can also
add services within PowerPoint
2013.
Follow these steps to learn how to share PowerPoint presentations on social sites:
- Access the PPTX or any other file you want to use on OneDrive, and select it, as shown in
Figure 1.
Figure 1: PowerPoint file selected on OneDrive
- Choose the Share menu option (highlighted in red within
Figure 1, above) – in the resultant screen, you'll see the sharing options, as shown in
Figure 2.
Figure 2: Share options
All the Share option are explained below as marked in Figure 2, above.
- Invite people: Choose this option if you want to give specific individuals or groups
permission to an item. This lets you remove permission for specific individuals or groups later if you need to.
Another benefit of sharing an item this way is that recipients can quickly access it from their Shared view.
On the right side of the Share screen, enter the email addresses or contact names within the To box (highlighted in red within Figure 3). When you begin to enter info in the box, you can also choose a contact from the list that appears. You can also add a note for recipients if you want.
Figure 3: Invite people option
To change the permission level, click the Recipients can edit (highlighted in blue within Figure 3) hyperlink. This brings up two selection boxes,, as shown in Figure 4.
Figure 4: Permission options
The top selection box (highlighted in red within Figure 4) provides you with two options, as shown in Figure 5.
Figure 5: Permission options
- Recipients can edit: Here recipients can use Office Online to edit Office documents without
signing in. To make other changes (like adding or deleting files in a folder), recipients need to sign in with a
Microsoft account. If you pick Recipients can edit and a recipient forwards the message, anyone
who receives it will also be able to edit the item you're sharing.
- Recipients can only view: Choose this option to make the selected item to enable only for
viewing.
- Get a link: Choose this option to share the item with group of people. For example, you can
post the link to Facebook, Twitter, or LinkedIn. You can also use them to share in email or IM. Note that you won't
have as much control over individual permissions. Click the Choose an option (highlighted in
blue within Figure 6).
Figure 6: Get a link option
This brings up a drop-down menu, as shown in Figure 7.
Figure 7: Choose an option drop-down menu
Within the drop-down menu you'll find three options:
- View only: When this type of link is selected, one can view items without signing in to a
Microsoft Account. Link can also be forwarded to other people.
- Edit: Sharing items with this type of link, one can view shared items and use Office Online to
edit Office documents, all without signing in. For other edits, such as adding or deleting files in a folder, one need
to sign in with a Microsoft Account. This link can be edited and forwarded to other people, and anyone who receives the
ink will also be able to edit the items.
- Public: A public link is like a View only link, but it also allows anyone to
find the shared item by searching. If you choose this option, one will be able to access the item you're sharing
even if you don't publish the link you get.
- Shared with: Here you can see the list of people with whom the presentation is shared. In
Figure 8, you can see that a recipient is added (compare with Figure 2, shown earlier
on this page).
Figure 8: List of people with whom the presentation is shared
- Invite people: Choose this option if you want to give specific individuals or groups
permission to an item. This lets you remove permission for specific individuals or groups later if you need to.
Another benefit of sharing an item this way is that recipients can quickly access it from their Shared view.
