There are various reasons why you would want to
encrypt your PowerPoint file with a password. There
are two password levels you can implement within a PowerPoint file: a password to open and a password to edit. However, even if you add a
password to your presentation, there may come a time when you want to remove it. Or, you may want to change the password. PowerPoint 2010 provides a very simple way to add a password. However, there is no obvious or intuitive command to remove or change the password protection.
Follow these steps to learn more:
- First open your password protected presentation. You might be prompted to type in your password while opening or editing -- do type in
- Then access the File menu, and choose the Save As option, as shown highlighted in
red within Figure 1. You can also use the F12 keyboard shortcut.
Figure 1: Save As option within File menu
- This brings up the Save As dialog box, as shown in Figure 2. Click the Tools button
located at the lower right of the resulting Save As dialog box -- and from the pop-up menu that appears, select
General Options, as shown highlighted in red within Figure 2.
Figure 2: General Options selected
- This brings up the General Options dialog box that you can see in Figure 3. As you can see in
Figure 3, this presentation has the Password to open field already populated. To remove the password, just
place your cursor in the text box, and delete the password or passwords you want to remove (Open, Modify or both). Similarly, overwrite any
old passwords with new ones to change your passwords.
Figure 3: General Options dialog box
Once the password(s) are deleted or changed, click the OK button.
- You will get back to the Save As dialog box (see Figure 2). Now, make one of these choices:
- To overwrite your previously password protected file, do not change the file name.
- To make a copy of your password protected file that has the passwords removed or changed, type in a new file name.
- If you choose the former option, PowerPoint will ask you whether you want to replace the existing file with the new file
(see Figure 4, below). Click Yes to continue. Alternatively, if you chose the latter option, then you will
see no such warning and PowerPoint will continue saving the presentation to a new file name.
Figure 4: Do you want to replace an existing file?
- Save your presentation often.
Remove and Change Passwords in PowerPoint 2013 for
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.