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Commenting and Collaborating Between PowerPoint Online (Web App) and PowerPoint 2010

Learn how to use commenting and collaborating between PowerPoint Online and PowerPoint 2010.


Author:

Product/Version: Microsoft PowerPoint 2010 and PowerPoint Online (Web App)
OS: Windows and PowerPoint Online (browser based)






While collaborating on a presentation with someone else, there will be times when you want to give and receive feedback without actually editing the slides themselves. In situations such as these, the Comments option works very well. We earlier learned how to Add, Edit, or Delete Comments within the PowerPoint 2010 (desktop application). In this tutorial we'll explain how to use commenting and at the same time collaborate between PowerPoint Online and PowerPoint 2010.

Note: A Comment is a note that can be attached to any slide object or to a whole slide -- you can edit comments and even receive replies for comments.

This tutorial shows an example of adding and replying comments in PowerPoint Online and PowerPoint 2010 at the same time. We worked on the same presentation on two computers. The same presentation was kept open within PowerPoint Online and within the PowerPoint 2010.

Note: Work on a presentation which is shared with the person with whom you are working on OneDrive. Learn more in our Share PowerPoint Presentations Online using OneDrive tutorial.
  1. Open the shared presentation within PowerPoint Online and add a comment. Figure 1, below shows that a comment has been added to the presentation (highlighted in red within Figure 1).

    Comment added to presentation within PowerPoint Online
    Figure 1: Comment added to presentation within PowerPoint Online
  2. Now, open the same presentation within the PowerPoint 2010 -- note that the comment which was added within PowerPoint Online can be seen within the desktop application too, as shown highlighted in blue within Figure 2.

    Comment can be seen within the PowerPoint desktop application
    Figure 2: Comment can be seen within the PowerPoint desktop application

    Note: If more than one person is working on the same presentation, PowerPoint Online displays the name of the other people working on the presentation. In Figure 3, below within the PowerPoint Online interface , you can see that a message appears on the top right of the interface showing the name of the other user who is editing the presentation (highlighted in red).

    PowerPoint Onine interface
    Figure 3: PowerPoint Online interface

    Now, see Figure 4 which shows the PowerPoint 2010 desktop application interface. Here within the Status Bar you can see an icon (highlighted in red within Figure 4) indicating that two people are working on the active presentation. Click the icon to bring up a pop-up list highlighted in blue showing names of the users working on this presentation.

    PowerPoint desktop application
    Figure 4: PowerPoint desktop application

    Also, within the PowerPoint desktop application, you can access the File | Info menu option to bring up the Backstage view, as shown Figure 5. Here also, you see names of users currently editing the presentation (highlighted in red within Figure 5).

    Info Backstage view within PowerPoint desktop application
    Figure 5: Info Backstage view within PowerPoint desktop application
  3. In Figure 6, you can see that the second collaborator made the change based on the feedback sent earlier. While making the change, this collaborator also sent a comment within the PowerPoint desktop application (highlighted in red).

    Comment replied within the PowerPoint desktop application
    Figure 6: Comment added within the PowerPoint desktop application
  4. Now, there are chances that within PowerPoint Online, you may not see the recent changes made. To make sure that the changes are applied and can be seen, you will have to push these changes from within PowerPoint 2010. Click the Updates Available button within the Status Bar, as shown highlighted in green within Figure 6, above. This button appears to indicate that there has been some update made by the other collaborator / author. When you click this button, the changes get applied.

    Alternatively, click the File | Info menu option -- here too, you can see the message that says Document Updates Available. To apply these changes, click the Save button as shown highlighted in red within Figure 7, below. The same Save button can be seen within Figure 6, highlighted in blue.

    Save button
    Figure 7: Save button
  5. Using this process, you can easily collaborate and work on a presentation.

See Also: Commenting and Collaborating Between PowerPoint Online (Web App) and PowerPoint 2013

PowerPoint Keyboard Shortcuts

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Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

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