Add, Edit, or Delete Comments in PowerPoint 2010
Learn how to add, edit, or delete Comments in PowerPoint 2010.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2010
OS: Microsoft Windows XP / Vista / 7
When two or more people are involved in designing a presentation, there needs to be a channel for feedback. The Comments option works great for this purpose since it allows feedback without actually editing the slides themselves. A comment is a note that can be attached to any slide object or to a whole slide. You can add comments to write important notes for particular slide objects or for the slides themselves. This is a great way to provide feedback. Once a comment is added, you can edit the comment.
Follow these steps to add, edit, or delete comments in PowerPoint 2010:
- Open a presentation and navigate to the slide where you want to add the comment, as shown in
Figure 1: Slide selected
- Access the Review tab of the
Ribbon, and click the
New Comment button, as shown highlighted in red within
Figure 2: New Comment button
- This adds a Comment icon on the slide (highlighted in red within
Figure 3) and also opens a Comment box (highlighted in blue within
Figure 3: Comment icon on the slide
- Within the Comment box, just type in your message as shown within
Figure 4. Once done, click anywhere on the slide.
Figure 4: Type in the comments
- You can also change the placement of the Comment icon by just dragging the icon. In Figure 5 you can see the Comments icon is repositioned (highlighted in red) – compare it with the position of the Comment icon within Figure 3, shown earlier on this page.
Figure 5: Comment icon repositioned
- To edit the comment, double-click the Comment icon to bring up the Comment box, as shown in
Figure 6. Click within the Comment box (highlighted in red within
Figure 6) and make the changes you want. Then click outside the Comment box to complete the changes.
Figure 6: Comment edited
Alternatively, you can also click the Edit Comment button (highlighted in red within Figure 7) within the Review tab of the Ribbon.
Figure 7: Edit Comment button
- To delete the comment, select the Review tab of the Ribbon -- then, click
the top half of Delete button (highlighted in red within
Figure 8). To be provided with more options, click the lower half of the Delete
button (highlighted in blue within Figure 8). This opens a drop-down
menu (see Figure 8 again).
Figure 8: Delete drop-down menu
There are three options within the Delete button drop-down menu which are explained below:
- Delete: Deletes the selected comment.
- Delete All Markup on the Current Slide: Deletes all the comments on the current slide.
- Delete All Markups in the Presentation: Deletes all the comments within the opened presentation.
Alternatively, right-click the Comments icon on the slide itself and from the resultant context menu, select the Delete Comment option, as shown in Figure 9.
Figure 9: Delete Comment option
Note: Can't see the Comment icon on the slide? This could happen if the Show Markup button (highlighted in red within Figure 10) is not selected. This is a toggle button to hide/show the Comment icon. To see previous or next comments within the presentation, click the Previous and Next buttons (highlighted in blue within Figure 10).
Figure 10: Show Markup button
- Make sure to save your presentation so that all comments are saved.
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