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Password Protecting PowerPoint Presentations in PowerPoint 2007

Learn how to password protect your PowerPoint 2007 presentations.


Product/Version: Microsoft PowerPoint 2007

Why would anyone want to password protect their PowerPoint presentations? There are many reasons, and here are some of them:

  1. A presentation with confidential content is safe if it is password protected, nobody without access to the password can open it.
  2. The password protected presentation is more safer to share, you can provide the password to the person whom you are sharing the presentation with.
  3. In addition to providing a password-to-open option, PowerPoint provides a less restrictive password-to-modify option. So your presentation can be opened by anybody, but can't be modified, this makes your content non editable.

Follow these steps to password protect your presentation in PowerPoint 2007:

  1. Open the presentation, and click the Office Button and select the Save As option as shown in Figure 1.

    Save As
    Figure 1: Save As
  2. This opens the Save As dialog box, as shown in Figure 2. Select Tools, General Options.

    Figure 2: Tools
  3. This brings up General Options dialog box that you can see in Figure 3.

    General Options
    Figure 3: General Options

    There are two password choices:

    I. Password to Open: Type a password in the field, and the next time you or anybody else opens the file, PowerPoint will prompt to enter the password.

    II. Password to Modify: Type a password in the field to make the presentation readable and visible, but not editable.
  4. Click OK, this opens Confirm Password window as shown in Figure 4.

    Confirm Password
    Figure 4: Confirm Password
  5. Reenter the password. If you opted for both open and modify passwords in the preceding steps, you'll get the confirmation password window twice. Enter the passwords and click OK to get back to Save As dialog box.
  6. Save your password protected presentation.
Remember: If you forget your password, you will no longer be able to open or modify your password protected presentation. Choose a password that's easy to remember or write it down in a secure location.

See Also: Password Protecting PowerPoint Presentations 2002 and 2003

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