Rehearse Slide Timings in PowerPoint 2013
Explore the Rehearse Timings feature in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
Once you create your presentation slides, and you are happy with the results, it's time to practice your delivery, your timing, and your pace. More importantly, it is time to be comfortable with your slides. Nothing can help you better than PowerPoint's powerful Rehearse Timings feature that we will explore within this tutorial.
Follow these steps to learn more:
- Open the presentation that you want to rehearse in PowerPoint 2013. Do note that your presentation slides must be "done" to proceed - small changes in the slides may be acceptable after this stage, but nothing else.
- Choose to save a copy of your presentation - always rehearse with a copy of your slides, and not the original. We will look at reasons why we suggest you work with a copy later in this tutorial.
- Now access the Slide Show tab of the
Ribbon, and click the
Rehearse Timings button, as shown highlighted in red within
Figure 1, below.
Figure 1: Rehearse Timings
- This will launch your presentation in
Slide Show view, but with one difference.
Unlike in Slide Show view, you now can also see a floating toolbar as shown pointed in
red within Figure 2, below.
Figure 2: Rehearse Slides view with floating toolbar
- Figure 3 below shows just the Recording toolbar.
It's strange that you see a "Recording" toolbar during rehearsal. Actually although the slides themselves are not being recorded,
the timings are recorded even during rehearsal, and we shall explore this part during the end of this tutorial.
The toolbar interface lets you rehearse your slide timings. Imagine you are in front of a live audience, and are delivering a presentation.
Figure 3: Recording toolbar
Let us now explain to you the options within Figure 3, from left to right:
- Right Arrow: This lets you move to the next slide, or the next
animation in your presentation. You can also use the N,
Spacebar, or Right Arrow keys on your keyboard.
- Pause: Lets you pause your rehearsal – this is great when you want to take
a break, or need to attend an unexpected phone call while rehearsing. Once you press this button,
you will see the Recording Paused message window shown in Figure 4,
Figure 4: Pause and Resume
Press the Resume Recording button to resume your rehearsal. When you resume, the Slide Time in your Recording toolbar will resume. In the example shown in Figure 4, we paused at 4 seconds.
- Slide Time: Shows you how much time you have used to rehearse for the active slide.
- Repeat: Is almost the same as the Pause option, but with one
crucial difference. When you resume, the Slide Time in your Recording
toolbar will reset from where you left. In the example shown in Figure 4, we paused at
4 seconds. While resuming, we will thus start 0 seconds for the active slide.
- Cumulative Time: Shows you the time spent for all slides that you have rehearsed yet.
- Right Arrow: This lets you move to the next slide, or the next animation in your presentation. You can also use the N, Spacebar, or Right Arrow keys on your keyboard.
- Once you are done rehearsing your slides, press the Esc key or press the
Close button on the Recording toolbar. PowerPoint will prompt you
via a message window whether you want to save the timings (see Figure 5).
Figure 5: Do you want to save the new slide timings?
- You should probably say Yes. Even if any changes are made to your presentation
by PowerPoint to preserve these timings, that's perfectly acceptable since you realize that we are
working on a copy of the presentation! Yes, that's precisely why we suggested in Step 2
that you make a copy of your presentation.
- Once you click Yes, you will be back to your slides. On the surface, it may appear
that no changes have been made. To see the changes, you need to change the view to Slide Sorter view,
as shown in Figure 6.
Figure 6: Notice all the transition times?
Here you will see that each slide has its own transition time. This has pros and cons -- the advantage here is that you are aware of the amount of time you need to deliver each individual slide. The disadvantage is that if you use these slides for your final presentation, then you slides will advance without you being aware! Of course, that's why we only rehearsed with a copy of your presentation.
- You can re-rehearse any number of times, and each time, your older transition times will be overwritten. Again, work on a copy of your presentation.
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