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Add Combine Shape Commands to the Quick Access Toolbar in PowerPoint 2010

Learn how to add the Combine Shape commands to the Quick Access Toolbar (QAT) in PowerPoint 2010.


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Product/Version: Microsoft PowerPoint 2010
OS: Windows 8, 7, Vista, and XP







Combine Shapes are a set of four hidden commands in PowerPoint 2010 that are not available by default from any of the Ribbon tabs. With the capabilities of these powerful commands, you can edit and even combine shapes to create your own shapes! These four Combine Shape commands are:

  1. Shape Combine
  2. Shape Intersect
  3. Shape Subtract
  4. Shape Union

In this tutorial we'll make the Combine Shapes feature accessible and visible on the Quick Access Toolbar (QAT) in PowerPoint 2010 -- and then we'll show you how you use these commands in successive tutorials. To add these commands to the QAT, follow these steps:

  1. I recommend that you first relocate the QAT if it is in the default position as shown highlighted in red in Figure 1. I'll suggest you do so because there's very little area in that position to add more commands to the QAT -- and placing the QAT in an alternative position gets you more screen real estate, as you will see in the subsequent steps of this tutorial.

    Quick Access Toolbar above the Ribbon in PowerPoint
    Figure 1: QAT above the Ribbon

  2. Right click on the QAT to bring up the menu you see in Figure 2. Now choose the Show Quick Access Toolbar Below the Ribbon option.

    Show Quick Access Toolbar Below the Ribbon option in PowerPoint
    Figure 2: Show Quick Access Toolbar Below the Ribbon option

  3. This places the QAT as a long strip below the Ribbon, as shown in Figure 3 (highlighted in red).

    Quick Access Toolbar Below the Ribbon
    Figure 3: QAT below the Ribbon

  4. Now you have to customize the QAT so that you can add the Combine Shape commands. To do that, right click on the QAT, and choose Customize Quick Access Toolbar option, as shown in Figure 4.

    Customize Quick Access Toolbar option in PowerPoint
    Figure 4: Customize Quick Access Toolbar option

  5. This opens the PowerPoint Options dialog box with the Quick Access Toolbar tab active, as shown in Figure 5.

    PowerPoint Options dialog box
    Figure 5: PowerPoint Options dialog box

  6. From the Choose commands from dropdown, select Commands Not in the Ribbon (refer to highlighted red area on the top left in Figure 6 below).

    Scroll down the list immediately below until you find the Shape Combine, Shape Intersect, Shape Subtract, and Shape Union commands (refer to the highlighted red area roughly in the center of Figure 6).

    Select these four commands one at a time, and click the Add button for each of them so that they show in the Customize Quick Access Toolbar box (highlighted red area on the right in Figure 6). Click the OK button to add the four Combine Shape commands to your QAT.

    Adding the Combine Shapes tools in Quick Access Toolbar
    Figure 6: Adding the Combine Shapes tools in Quick Access Toolbar

  7. This will add the four Combine Shape commands to the QAT highlighted in red in Figure 7).

    Combine Shapes command added in QAT in PowerPoint 2010
    Figure 7: Combine Shape commands added to the QAT

Note: The added Combine Shape commands in QAT are grayed out (refer to Figure 7 above) because no shape on the slide is selected.

Once these Combine Shape commands have been added to the QAT, you can use them individually as explained in the following tutorials:

 

PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

PowerPoint Keyboard Shortcuts and Sequences E-book

 



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