After adding text within a shape (or a text box) in
PowerPoint 2016, you can also perform basic edits like adding, deleting, or replacing
existing text. Other than the basic text editing you can even control how your text is aligned within the shape. To do that you need to access these
options within the Format Shape Task Pane.
Follow these steps to learn more:
- Select your shape that already
contains some text. Right-click the shape to bring up the contextual menu
shown in Figure 1, and choose the Format Shape option (highlighted in red within
Figure 1: Format Shape option
- This opens the Format Shape Task Pane, as shown in
Figure 2. Within the Format Shape Task Pane make sure you select the Text Options tab (highlighted
in red within Figure 2). And then select the Text Box option (highlighted in
blue within Figure 2).
Figure 2: Format Shape Task Pane
The options within the Format Shape Task Pane are explained below, as marked in Figure 2 above:
- Vertical Alignment: Click to access a drop-down menu (see Figure 3). Choose any of the options to change the
alignment of the selected text.
Figure 3: Vertical alignment drop-down list
Whichever option you'll choose, it will change the alignment of text within the selected shape -- Figure 4 shows how the alignment of
text within the same shape is influenced by applying the Top, Middle, and Bottom options.
Figure 4: Text alignment changed to Top, Middle, and Bottom
Tip: Do note that shapes by default have center aligned text -- so, choosing the Top Centered,
Middle Centered, or Bottom Centered options makes no difference -- however within text boxes, the
Top, Center, and Bottom options provide text that is left aligned -- so the Centered options provide
an extra set of options.
- Text Direction: Clicking this option brings up a drop-down list that enables you to change the direction of text in the selected
shape, as shown in Figure 5.
Figure 5: Text direction drop-down list
Choose any of the options to change the direction of the text within the shape to Rotate all text 90°,
Rotate all text 270°, or Stacked, as shown in Figure 6.
Figure 6: Changed direction of the text within the shape to 90°, 270°, and Stacked
If you choose the Stacked option, the Order of lines option will appear within the Format Shape Task
Pane as shown in Figure 7. Using this option you can set the line order to either left to right, or right to left.
Figure 7: Order of lines option
Note: If you choose Rotate all text 90° or 270°, the Vertical alignment options (shown in
Figure 3) change to Horizontal alignment options.
- Here you'll find three radio buttons which are explained below:
- Do Not Autofit: Does not fit the text automatically within the shape, and this is the default option. If you want your text to fit
within the shape, choose one of the other two options. In Figure 8, the circle on the left uses the Do Not Autofit
option, and the circle on the right uses the Shrink Text On Overflow option, discussed next.
Figure 8: Text within the shape with Do not Autofit option and Shrink text on overflow option
- Shrink Text On Overflow: Fits all the text by reducing the text size to keep the text fitted inside the shape, as shown in
Figure 9: Text size reduced when more text was added
- Resize Shape To Fit Text: Retains the text size but increases the shape's size so that the text remains fitted inside the shape,
as shown in Figure 10.
Figure 10: Increases the shape size to keep the text fitted within the shape
- Margins provide Left, Right, Top, and Bottom margin options to tweak the space
around the text within the shape:
- Here change the left, right, top, and bottom margin values individually to set the margin for text in your selected shape.
Figure 11 shows all margins increased. The flow of the text can be seen in the resultant shape towards the left of
Figure 11: Changes in the internal margin values
- Wrap Text In Shape: This check-box, when selected wraps text to flow within the shape. Figure 12 shows the text
that is not wrapped within the shape towards the left, and the same shape with text wrapped within the shape towards the right.
Figure 12: Text within the shape when not wrapped and same shape with text wrapped
- Column: Click this button to open the Columns dialog box, as shown in Figure 13.
Figure 13: Columns dialog box
You can divide text within the shape into columns and even provide spacing (gutters) between the columns. Figure 14 shows the text
divided into 4 columns with no spacing in between.
Figure 14: Text divided into columns with 0 spacing
Align Text within Shapes / Text Boxes in PowerPoint 2013 for
Align Text within Shapes / Text Boxes in PowerPoint 2011 for
Align Text within Shapes / Text Box in PowerPoint 2010 for
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
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