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Open PowerPoint File from OneDrive within Desktop Application

Learn how to open a PowerPoint file in PowerPoint desktop version from within OneDrive.


Product/Version: PowerPoint Online
OS: Windows and Mac OS

All your PowerPoint files which are uploaded, created, or saved on OneDrive can be edited anytime -- right within the PowerPoint Online web app that runs within your browser. But that's not the only way you can edit these PowerPoint files. Yes, OneDrive also provides you the option to edit it within PowerPoint desktop applications. In this tutorial we'll first explore how to open a file in your PowerPoint desktop applications from within OneDrive. You will need to have the latest versions of PowerPoint installed on your Windows or Mac operating systems.

Follow these steps to explore more:

  1. Sign in to your OneDrive account using your web browser. Within your OneDrive folders, select the PowerPoint file which you want to open. In Figure 1, below you can see a PowerPoint file has been selected (highlighted in red).

    PowerPoint file selected for opening
    Figure 1: PowerPoint file selected for opening
  2. With the file selected, click the Open button, shown highlighted in green within Figure 1, above. This bring up the Open drop-down menu as shown in Figure 2. Within this drop-down menu, select the Open in PowerPoint option (highlighted in red within Figure 2).

    Open in PowerPoint option
    Figure 2: Open in PowerPoint option

    Alternatively, right-click on the selected file - this brings up a contextual menu, as shown in Figure 3. Within this contextual menu, select the Open in PowerPoint option highlighted in red within Figure 3.

    Open in PowerPoint option within contextual menu
    Figure 3: Open in PowerPoint option within contextual menu
  3. You may optionally get to see a message window, as shown in Figure 4 -- just click the Yes button, shown highlighted in red within Figure 4.

    Do you want to open this file?
    Figure 4: Do you want to open this file?
  4. Normally, when you use this command, the appropriate PowerPoint desktop application opens the selected file, and you can take advantage of all the extra features in the desktop applications. When you save the file, it’s stored back to your OneDrive folder.
PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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