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Sign Out and Switch Accounts in PowerPoint 2013 (on Windows 8)

Learn how to sign out and switch Microsoft Accounts in PowerPoint 2013.


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Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8







New Office 2013 programs such as PowerPoint 2013 work with their own Accounts system -- additionally they also integrate with the Account you use to sign in within your Windows based operating system. Many options within PowerPoint show up or change depending upon which Account you are signed into -- these include your Recent Files list, your connected services, and even the interface color for your program. While these customizations show up irrespective of whether you are running PowerPoint 2013 on Windows 8 or Windows 7, the process in which you sign in and switch Accounts differs a little in both these Windows versions. That's because Windows 7 does not provide an Accounts system as well integrated as Windows 8 does -- and PowerPoint seamlessly integrates with the latter. This tutorial explores Account management for PowerPoint 2013 within a Windows 8 environment -- we also have a separate Sign Out and Switch Accounts in PowerPoint 2013 (on Windows 7) tutorial.

By default, PowerPoint 2013 (and other Office 2013 programs) sign into the Microsoft Account you use to sign into Windows 8 -- but that can be changed -- as we shall explore later in this tutorial.

Note: Essentially, a Microsoft Account is an email address -- this typically could be your Hotmail or MSN email address -- or even associated with your Live or XBox account.

Remember that there are two types of Microsoft Accounts you can use within PowerPoint 2013:

  1. Your Windows Account -- this is the Microsoft Account you use to sign into Windows 8. You can switch to another Account from this one -- but you can never sign out or remove this Microsoft Account within PowerPoint 2013. If you need to sign out of this Account or remove it altogether, you will have to do so within Windows 8 itself. The changes will reflect automatically within PowerPoint 2013.

  2. Your other Microsoft Account(s) -- these are Microsoft Accounts too, but not the one you used to sign into Windows 8. You can sign out of these Accounts as you wish -- and you can even remove all traces of these Accounts altogether. In many ways, these Accounts work like guest Accounts.

We will look at how you can sign in, sign out, and switch Accounts in PowerPoint 2013.

Sign Out (or Remove accounts)

When you first run PowerPoint 2013 or any other Office 2013 program, you are already signed in to the Microsoft Account associated with your Windows 8 operating system. You should therefore first learn how you can sign out or switch Accounts -- thereafter we will explore how you can sign in and add Accounts.

You can only switch to another Microsoft Account if you are signed in using a non Windows Account -- follow these steps to learn more:

  1. When PowerPoint is launched, you are always signed into the Microsoft account used in your last session. You can find which account you have been signed in by looking at the top right corner of the PowerPoint interface , as shown highlighted in red within Figure 1.

    Signed in account within PowerPoint 2013 interface
    Figure 1: Signed in account within PowerPoint 2013 interface

  2. Click the downward point arrow next to the signed in account, as shown highlighted in red within Figure 2. This brings up the drop-down menu shown in Figure 2. Now choose the Account settings option from this menu (highlighted in blue within Figure 2).

    Signed in account drop-down menu
    Figure 2: Signed in account drop-down menu

  3. This opens the Account options within the Backstage view, as shown in Figure 3. Note that you can also get to this screen using the File | Account menu option.

    Account options within the Backstage view
    Figure 3: Account options within the Backstage view

  4. Now, within the Account window, click the Sign out hyperlink (highlighted in red within Figure 3). Depending upon whether you are signed into your Windows account or another Microsoft account, you will see different message windows -- we explore them both.

    If you try signing off your Windows account, you'll see the message window shown in Figure 4. This message warns you that the Windows account you are signed into cannot be removed. Yes, this is a confused message window -- you will understand the concept better if you consider signing off and removing accounts to be one and the same task -- that's what PowerPoint 2013 seems to think! So since PowerPoint cannot remove your Windows account, it cannot sign you off that account as well.

    Windows message window
    Figure 4: Windows message window

    On the other hand, if you were signing off your non-Windows based Microsoft account, you'll actually end up removing that account altogether. The message window you see in that case does warn you, as shown in Figure 5 below.

    Remove Account window
    Figure 5: Remove Account window

Note that you can not sign out from your Windows account unless you switch to another Microsoft account -- this procedure is explained in the next section of this tutorial.

Switch Accounts (includes Sign In or Add accounts)

Learn how to switch to (or add) another Microsoft Account:

  1. Access the Account option within the Backstage view and click the Switch Account hyperlink, as shown highlighted in red within Figure 6.

    Switch Account option to be selected
    Figure 6: Switch Account option to be selected

  2. This opens the Sign in to Office window, as shown in Figure 7. Here you will find two options:

    1. Microsoft Account: This is the account you use for a Microsoft product / service such as Hotmail, OneDrive (previously known as SkyDrive), Xbox Live, Outlook.com, etc.

    2. Oranizational Account: This account is typically provided by your work or school, etc. -- and is connected to an Office 365 account

    We are only exploring Microsoft Accounts in this tutorial -- so choose that option.

    Sign in to Office window
    Figure 7: Sign in to Office window

  3. This brings up the Sign in window (see Figure 8) from where you can sign in into your Microsoft account. Just type in your Microsoft Account email address and password. Then click the Sign in button to proceed.

    Sign in to Microsoft account window
    Figure 8: Sign in to Microsoft account window

  4. This will immediately change the account with PowerPoint 2013 -- you can see the changed account at the top right corner of the PowerPoint interface , as shown highlighted in red within Figure 9.

    Changed account
    Figure 9: Changed account

  5. Now, if you again click the Switch Account hyperlink (highlighted in red within Figure 6 above), you'll see the Accounts window, as shown in Figure 10. Note that the Accounts window displays the Current account and list of Other Accounts signed in -- the latter is always the Microsoft Account you use to sign into Windows 8.

    Accounts window
    Figure 10: Accounts window

    Also, you can add another Microsoft account by clicking the Add Account button (refer to Figure 10 again).This brings up the Sign in window (see Figure 8 again). You can thus switch between different Accounts.

 

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PowerPoint 2013, 2011, 2010, 2007 and 2003

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