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Sign In, Sign Out, and Switch Accounts in PowerPoint 2013 (on Windows 7)

Learn how to sign in, sign out, and switch Microsoft Accounts in PowerPoint 2013.


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Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8







New Office 2013 programs such as PowerPoint 2013 work with their own Accounts system. Many options within PowerPoint show up or change depending upon which Account you are signed into -- these include your Recent Files list, your connected services, and even the interface color for your program. While these customizations show up irrespective of whether you are running PowerPoint 2013 on Windows 8 or Windows 7, the process in which you sign in and switch Accounts differs a little in both these Windows versions. That's because Windows 8 also integrates with Microsoft Accounts on its own -- and PowerPoint 2013 uses the same Account information seamlessly -- for more details, refer to our Sign Out and Switch Accounts in PowerPoint 2013 (on Windows 8) tutorial.

Windows 7 however does not provide its own Microsoft Account integration in the same way -- in this tutorial you'll explore the Account management for PowerPoint 2013 within a Windows 7 environment.

Sign In and Switch Accounts

Note that to run PowerPoint 2013 or any other Office 2013 program on Windows 7, you need not have to be signed in to a Microsoft Account -- you can start working on the application straightaway. So why would you sign in to Office 2013 in Windows 7? By signing in to Office 2013, you can save your Office files online to get to them almost anywhere and share it with anyone whenever and wherever you want. You can also get to your themes, customizations, and settings anytime you sign in.

Now to find out whether you are signed in into your Microsoft account, just look for a name at the top right corner of any Office programs such as PowerPoint 2013, as shown in Figure 1. If you see a Sign in hyperlink (highlighted in red within Figure 1 below), that indicates you are not signed in.

Find out whether you are Signed in or not
Figure 1: Find out whether you are Signed in or not

You should therefore first learn how you can sign in and switch Accounts -- thereafter we will explore how you can sign out from the account. Follow these steps to learn more:

  1. Within PowerPoint 2013 interface, locate and click the Sign in hyperlink (highlighted in red within Figure 1 above).

  2. This opens the Sign in to Office window, as shown in Figure 2. Here you will find two options:

    1. Microsoft Account: This is the account you use for a Microsoft product / service such as Hotmail, OneDrive (previously known as SkyDrive), Xbox Live, Outlook.com, etc.

    2. Oranizational Account: This account is typically provided by your work or school, etc. -- and is connected to an Office 365 account

    We are only exploring Microsoft Accounts in this tutorial -- so choose that option.

    Sign in to Office window
    Figure 2: Sign in to Office window

  3. This brings up the Sign in window (see Figure 3) from where you can sign in into your Microsoft account. Just type in your Microsoft Account email address and password. Then click the Sign in button to proceed.

    Sign in to Microsoft account window
    Figure 3: Sign in to Microsoft account window

  4. This will immediately sign in to the account with PowerPoint 2013 -- you can see the signed in account at the top right corner of the PowerPoint interface, as shown highlighted in red within Figure 4.

    Signed in to Microsoft account
    Figure 4: Signed in to Microsoft account

    Note that as soon as you are signed in to your Microsoft account, the interface color may change (compare Figures 4 and 1). This happened because these customizations were saved into the Microsoft account we now signed in to.

  5. Now, click the downward pointing arrow next to the signed in account, as shown highlighted in red within Figure 5. This brings up the drop-down menu shown in Figure 5. Now choose the Switch account option from this menu (highlighted in blue within Figure 5).

    Signed in account drop-down menu
    Figure 5: Signed in account drop-down menu

  6. This will again bring up the Sign in window (refer to Figure 3 above). Just type in your other account email address and password. Then click the Sign in button to proceed.

  7. PowerPoint will sign you in to this new account -- you can see the changed account name at the top right corner of the PowerPoint interface, as shown highlighted in red within Figure 6 (compare with Figure 4).

    Changed account
    Figure 6: Changed account

  8. Now, if you again click the Switch Account hyperlink (highlighted in blue within Figure 5 above), you'll see the Accounts window, as shown in Figure 7. Note that the Accounts window displays the Current account (where you are signed in) and a list of Other Accounts available to sign in to (you can click on any other available account to sign in).

    Accounts window
    Figure 7: Accounts window

    Also, you can add another Microsoft account by clicking the Add Account button (refer to Figure 7 again). This brings up the same Sign in window that you saw in Figure 3 earlier on this page. You can thus switch between different Microsoft accounts.

Sign Out / Remove Account

In this section we'll explore how to Sign out of the account(s) -- follow these steps:

  1. Locate the signed in account and click the downward point arrow next to the signed in account, as shown highlighted in red within Figure 8. This brings up the drop-down menu shown in Figure 8. Now choose the Account settings option from this menu (highlighted in blue within Figure 8).

    Signed in account drop-down menu
    Figure 8: Signed in account drop-down menu

  2. This opens the Account options within the Backstage view, as shown in Figure 9. Note that you can also get to this screen using the File | Account menu option.

    Account options within the Backstage view
    Figure 9: Account options within the Backstage view

  3. Now, within the Account window, click the Sign out hyperlink (highlighted in red within Figure 9). This will open the message window, as shown in Figure 10 -- click Yes to sign out/remove the account.

    Remove Account window
    Figure 10: Remove Account window

    Note that if you signed in to more than one account on a particular system without signing out, then you immediately gain access to the other account. To make sure this does not happen, ensure that you remove (sign out) of all accounts in the same way as explained above.

 

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