One of PowerPoint's greatest qualities is that you can get all sorts of content from disparate sources and add them all
within one presentation to create a unified document. Pictures are one of the most important content types you add on your
slides. However, each picture you
insert may have different resolutions, and thus even though you may have sized your picture to look like a small
postage stamp on your slide, it may be increasing your file size by several megabytes. You can of course manually
compress pictures in your
presentation. Additionally, you can set the document resolution for any presentation. This option will compress
pictures you insert automatically to the default resolution you set.
To change the default document resolution, follow these steps:
- Open your presentation, and do make sure it is saved at least once. Then, navigate to File menu and
choose Options, as shown highlighted in red within Figure 1.
Figure 1: Options to be selected
- This brings up the PowerPoint Options dialog box, as shown in Figure 2. Make sure you
select the Advanced option (highlighted in red within
Figure 2) in the sidebar to see all related options on the right side of the dialog box.
Figure 2: PowerPoint Options dialog box
- Within the PowerPoint Options dialog box, locate Image Size and Quality section that
you can see in Figure 3.
Figure 3: Image Size and Quality section
If you have multiple presentations open, click within the box showing the presentation name (highlighted in
red within Figure 3, above). From the drop-down list that appears, choose the
presentation that you want to set the default picture resolution for.
- Now, click within the box beside the Set default target output to option, that you can see highlighted
in blue within Figure 3, above. This brings up a drop-down list, as you can
see in Figure 4.
Figure 4: Default target output drop-down list
By default, 220 ppi resolution is chosen, you can choose any other resolution value. Essentially, the larger your ppi
value is, the higher the quality of your images will be. This also means that the compression level used will be lesser.
In our Compress Pictures in PowerPoint
2013 tutorial, we explain the compression levels that 220, 150, and 96 ppi signify.
- Once done, click the OK button (highlighted in blue within
Figure 2, above) to apply the changes.
Set Document Resolution in
PowerPoint 2016 for Windows
Set Document Resolution in
PowerPoint 2010 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.