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Add Bookmarks for Audio Clips in PowerPoint 2010 for Windows

Learn how to add Bookmarks to audio clips in PowerPoint 2010.


Author: Geetesh Bajaj

Product/Version: Microsoft PowerPoint 2010
OS: Microsoft Windows XP / Vista / 7 / 8

Date Created: February 19th 2013
Last Updated: February 19th 2013






One of the very important, new abilities in PowerPoint 2010 relates to you being able to play your audio files from a certain point within the clip. To do so, you need to use the Bookmarks feature. Bookmarks in PowerPoint are similar to the conventional bookmarks you place within the pages of a book you read. In the same way that you can easily access a particular page with the help of a bookmark, the Bookmarks you add to an audio clip become indicators of the position you want to play the clip from.

You can then access that position quickly within the audio clip without having to manually scrub within the Player Controls bar. In addition, you can also combine Bookmarks with Trigger animations -- so as to trigger a click to play an audio clip precisely from the Bookmark you added.

Follow these steps to learn how to add a Bookmark to your audio clip:

  1. Open your presentation, and navigate to the required slide where you have already inserted an audio clip. Just select or double-click the audio clip to bring up the two contextual Audio Tools tabs in the Ribbon. These two tabs are Format and Playback -- click the Playback tab to activate it, as shown in Figure 1 (highlighted in red).

    Audio Tools Playback tab of the Ribbon
    Figure 1: Audio Tools Playback tab of the Ribbon

  2. Now, ascertain where you want to add the Bookmark -- there are three ways to do so:

    1. Click the Play button (highlighted in blue within Figure 1, above) to play the audio clip. Then pause at the position where you want to add bookmark, as shown in Figure 2.

    2. Scrub the audio by dragging within the Player Controls bar (highlighted in red within Figure 2, below) to the exact position you want.

    3. Click inside the Player Controls bar, highlighted in red within Figure 2 below, and then use the Move Forward and Move Back buttons (highlighted in blue within Figure 2, below) to fine-tune the position where you want to add the Bookmark.

    Using any of the three ways explained above, you get to the position on the Player Controls bar where you want to add a Bookmark (see Figure 2, below).

    Audio paused to add a Bookmark
    Figure 2: Audio paused to add a Bookmark

  3. Now, select the Audio Tools Playback tab in the Ribbon, and click the Add Bookmark button, highlighted in red within Figure 3, below.

    Add Bookmark button within the Bookmarks group
    Figure 3: Add Bookmark button within the Bookmarks group

  4. This adds a Bookmark, represented by a yellow dot on the audio timeline within the Player Controls bar to indicate the bookmark location, as shown highlighted in red within Figure 4.

    Bookmark is added on the video time line within the Player Controls bar
    Figure 4: Bookmark is added on the video time line within the Player Controls bar

  5. Once you start playing the audio to preview, or even if you scrub again -- you will find that your Bookmark added in the preceding step shows a white dot rather than a yellow dot (see Figure 5, below). This indicates that the Bookmark is no longer selected. To select it again, just click on the white dot, which will turn yellow again to indicate that it has been selected.

    Bookmark no longer active within the Player Controls bar
    Figure 5: Bookmark no longer active within the Player Controls bar

  6. You can add as many Bookmarks as you like. The selected Bookmark is always highlighted with a yellow dot, as shown in Figure 6, below.

    Selected Bookmark depicts a yellow dot within the Player Controls bar
    Figure 6: Selected Bookmark depicts a yellow dot within the Player Controls bar

  7. Once you are done with adding bookmarks, you can play the slide in Slide Show view. Hover your cursor over the audio clip to see the Player Controls bar containing the Bookmarks. You can see all the four bookmarks we added in Figure 7, below.

    Bookmarks displayed within Slide Show view
    Figure 7: Bookmarks displayed within Slide Show view

  8. Assuming you are still in Slide Show view, you can click on any of the Bookmarks to select it, and then click the Play button to run the audio clip from that position onwards.

  9. Make sure you save your presentation.
See Also: Add Bookmarks for Audio Clips in PowerPoint 2013 for Windows

 

PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

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