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Video Compression Options in PowerPoint 2016 for Windows

Learn about video compression options in PowerPoint 2016 for Windows.


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Product/Version: Microsoft PowerPoint 2016

OS: Microsoft Windows 7 and higher






Recent versions of PowerPoint accept more video file formats than previous versions, and can do a lot more with videos, including trimming of video clips. However, it also embeds all inserted video clips by default, and this can result in huge presentations that contain huge video files! This ultimately occupies oodles of disk space and may also make PowerPoint work a wee bit slower. To tackle this problem, you can explore media compression abilities built right inside PowerPoint. You no longer need any third-party media compression tool since PowerPoint's native Media Compression options make this task very easy indeed.

Note: Although the techniques explained in this tutorial pertain to video compression, they work for audio files too.

Follow these steps to learn more about video compression options in PowerPoint 2016:

  1. Open a presentation where you have already inserted a video clip that you want to compress. Optionally, save your presentation as a new file if you also want to have an original, uncompressed version of the presentation.
  2. Now, access the File menu, and choose the Info Pane, as shown in Figure 1. Thereafter, click the Compress Media button, highlighted in red within Figure 1.

    Compress Media button within the Info pane
    Figure 1: Compress Media button within the Info pane

    Tip: Do not see any Compress Media button? This option shows up only if you have video or audio clips inserted within PowerPoint. There are exceptions too. You will not see the Compress Media button if you used an online video. Also, if you choose to link a video clip rather than embedding it, this button will be visible, but grayed out. To learn how to link a video rather than embed it within a presentation, look at step 3 in our Insert Video (Movie) Clips in PowerPoint 2016 tutorial.
  3. This brings up the Compress Media drop-down menu, as shown in Figure 2.

    Compress Media drop-down menu
    Figure 2: Compress Media drop-down menu

    The top three options within the Compress Media drop-down menu are explained below:

    Presentation Quality: Helps save space and also at the same time maintains the overall audio and video quality.

    Internet Quality: Video quality post compression is comparable to video typically streamed over the internet.

    Low Quality: Produces video of very low quality hence can be used when file size is more important than quality.

    Click to choose any one of the compression quality levels.
  4. This opens the Compress Media window which shows the compression process. Once the compression is done, you can see the disk space you saved at the bottom of the Compress Media window, as shown in Figure 3.

    Compress Media window
    Figure 3: Compress Media window
  5. Click the Close button to get back to Backstage view.
  6. Preview your video after compression, if you are unhappy with the compression result you can undo the compression. To do so, click the Compress Media button again, and select the Undo option from the resultant drop-down menu, as shown in Figure 4.

    Undo option to revert compression
    Figure 4: Undo option to revert compression

    Note: The Undo compression option will be available only till the presentation is open. As soon as you save and close the presentation, the compression will be permanently applied to your video clip. Close your presentation only if you are happy with the compression.

    Note: Compression of any type will finalize any Trim Video options you chose. After compression, all parts of the video that were trimmed away will no longer be available. Also, the Reset options will only reset the appearance of the video.
  7. Make sure you save your presentation.

See Also:

Video Compression Options in PowerPoint 2013 for Windows
Video Compression Options in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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