Ribbon and Tabs in PowerPoint 2011 -- Mac
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2011
Date Created: April 5th 2011
Last Updated: April 5th 2011
Excerpt/Capsule: Learn about Ribbon and Tabs in PowerPoint 2011 for Mac.
The Ribbon along with its tabs makes its debut in Microsoft PowerPoint 2011 for Mac. Unlike the PowerPoint versions on Windows though, the Ribbon does not replace all the menus and toolbars that were found in PowerPoint 2008 and older Mac versions.
The Ribbon is essentially a long strip that's fixed in size (see Figure 1) so that you cannot change its width or height. The Ribbon includes several tabs -- and each tab is named as you can see in Figure 1.
Figure 1: Ribbon in PowerPoint 2011
The Ribbon contains many interface elements:
- Tabs: The Ribbon consists of fixed tabs such as
Home, Themes, Tables, etc. Each tab contains sets of tools to create
and edit presentations. By default, the Developer tab is not visible
in the Ribbon although you can enable it yourself.
- Contextual Tabs are special tabs in the Ribbon that are not visible all the time -- they only make an appearance when you are working with a particular slide object which can be edited using special options. Figure 2 shows the Format tab which is only activated when a shape or another drawing object is selected on the slide.
Figure 2: Format tab in the Ribbon
- Group: A group of related tools within a tab is known as a Group. Figure 3 shows the Shape Styles group within the Format tab.
Figure 3: Shapes Styles group
- A Gallery is collection of styles or properties -- most
galleries can be seen as drop-down galleries as shown in Figure
4. To access the drop-down galleries, you click the More button
(I explain that next). The figure below shows the Shape Styles gallery
-- all available styles can be seen as small preview thumbnails.
Figure 4: Shape Style Gallery
- The More button expands a gallery within a Ribbon tab
so that all or more options can be seen. Figure 5 shows
you the More button at the bottom (highlighted in red) of the Shape
Styles group, the More button only appears when you place your cursor over
the thumbnail area of the Shape Styles (refer to Figure 5 again).
Just click the More button to open the gallery. The two arrow buttons
at the right and left end of the Shape Styles thumbnail area are used to
scroll inside the gallery without expanding it.
Figure 5: More button
- The Down Arrow is a small downward pointing triangle
that's placed next to many buttons on the Ribbon tabs -- when clicked,
this displays a gallery or an additional option/submenu related to the
selected tools -- you can see the Down Arrow (highlighted in red) next
to the Fill option in Figure 6 .
Figure 6: Down Arrow
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