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PowerPoint Online Interface

Create and edit PowerPoint presentations online with PowerPoint Online.


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Product/Version: Microsoft PowerPoint Online

OS: Windows and Mac OS X






Although PowerPoint originated as a desktop program, Microsoft has made impressive strides in porting the entire program to function as a web-based program that works inside a browser. This web version of PowerPoint called PowerPoint Online lets you create and edit PowerPoint presentations online, and can be easily accessed on OneDrive, Microsoft’s cloud platform. Even better, PowerPoint Online is completely free for anyone to use.

Here's a quick walkthrough of the PowerPoint Online interface. Do note that to a large extent, the PowerPoint Online interface mimics the PowerPoint desktop interface. However, there are some differences, which you will better understand as you begin using PowerPoint Online.

First sign in into your OneDrive account, as shown in Figure 1 below.

Signed in within OneDrive
Figure 1: Signed in within OneDrive

Note: Unlike a desktop application, both OneDrive and PowerPoint Online are constantly evolving. The interface you see within the screenshots on this page may differ from what you see when you log in.

Now click the icon on the top-left corner (highlighted in red within Figure 1). This brings up a list of Microsoft’s online services, as shown in Figure 2, below. Click the PowerPoint option, as shown highlighted in green within Figure 2.

PowerPoint option
Figure 2: PowerPoint option

This opens PowerPoint Online Presentation Gallery within a new browser tab or window as shown in Figure 3, below.

New blank presentation option
Figure 3: New blank presentation option

As you can see, there are many choices available. If you scroll all the way down to the bottom of the screen, you will find the See more templates hyperlink that allows you to browse even more featured PowerPoint templates and Themes available online. For now, let us select the New blank presentation option (highlighted in red within Figure 3). This opens a blank presentation within PowerPoint Online, as shown in Figure 4.

PowerPoint Online interface
Figure 4: The PowerPoint Online interface

The PowerPoint Online interface, as marked in Figure 4 is explained below:

A. Application Area

Within this area, you can open other applications. When you click the Microsoft Services button, highlighted in blue within Figure 4, you bring up button-menu consisting of various applications (refer to Figure 2, shown earlier on this page).

Also within the Application Area, you can click the name of the open presentation and type in a name (or new name), as shown in Figure 5, below. Learn more in our Rename Files in PowerPoint Online and OneDrive tutorial.

Name or rename your presentation
Figure 5: Name or rename your presentation

You can also choose the Share option, not shown in Figure 5, but visible in Figure 4, shown previously on this page. Learn more in our Share PowerPoint Presentations on Social Sites (Facebook, Twitter, and LinkedIn) using OneDrive tutorial.

B. File Menu and Backstage View

When you click the File menu, you see the Backstage view that contains all the creation, save, share, and print options for your presentations (see Figure 6). Learn more in our File Menu and Backstage View in PowerPoint Online tutorial.

The Backstage view
Figure 6: The Backstage view

C. Ribbon

The Ribbon is a strip-like area that has tabs which in turn contain groups of buttons for various options (see Figure 7). Some groups also contain galleries (for example, galleries for Themes and Animations). The Ribbon within PowerPoint Online has fewer options compared to the desktop versions of PowerPoint. Learn more in our Ribbon and Tabs in PowerPoint Online tutorial.

The Ribbon within PowerPoint Online
Figure 7: The Ribbon within PowerPoint Online

Apart from the Ribbon tabs, you will find the Tell me what you want to do box, highlighted in red within Figure 7, above. This box works like a live tutorial, and you can type in your questions within this box. We explore this option in our Tell Me in PowerPoint Online tutorial. Notice also the Open in PowerPoint option, highlighted in blue within Figure 7, above. This opens the current presentation within your default PowerPoint desktop program.

D. Slides Pane

Located on the left side of the interface, the Slides pane shows thumbnails of all the slides in the open presentation. Learn more in our Slides Pane in PowerPoint Online tutorial.

E. Slide Area

Displays the active slide and this is where you work the most, typically through adding and editing slide objects. Learn more in our Slide Area in PowerPoint Online tutorial

F. Notes Pane

Located right below the active slide, speaker notes can be added within this area for the current slide. Note that none of the content within the Notes pane is visible on the actual slide while presenting. Learn more in our Notes Pane in PowerPoint Online tutorial.

G. Status Bar

The Status Bar is a horizontal strip that provides information about the open presentation such as the slide number, view options. etc. Learn more in our Status Bar in PowerPoint Online tutorial.

Other than the interface elements explained earlier, there is one more element that is not always visible:

Mini Toolbar

The Mini Toolbar floats on the interface and is instantly available with a right-click (highlighted in red within Figure 8).

Mini toolbar
Figure 8: Mini toolbar

Learn more in our Mini Toolbar in PowerPoint Online tutorial.

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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