Learn PowerPoint | Interface & Basics

Notes Pane in PowerPoint 2007

by Geetesh Bajaj, April 24th 2008

Introducing the Notes Pane
Adding Notes
Working with Notes

Introducing the Notes Pane

The Notes pane is the highlighted area that you can see in Figure 1 -- right below the actual slide. This area provides space to write speaker's notes that can be so helpful to the presenter while presenting -- the Notes pane can be also used to write any sort of information about the presentation or individual slide. When there are no notes added for a particular slide, the Notes Pane just displays the "Click to add notes" boilerplate text.

Figure 1 shows the Notes Pane in the PowerPoint 2007 interface. The Notes Pane is an important part of PowerPoint's tri-pane interface consisting of the Slides/Outline pane, the Slide itself, and the Notes pane.

Figure 1: Notes Pane

Remember, each individual slide in your presentation contains notes associated with it -- so whatever you have in the Notes Pane area for any given slide will not show up for any other slide.

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Adding Notes

The Notes Pane can be seen in both Normal and Notes Page views, you can learn more about PowerPoint 2007 views here...

Follow these steps to enter text in the Notes Pane in Normal view:

1. Create a new presentation, or open an existing presentation like me (see Figure 2).
   
   
   Figure 2: Open presentation
   
   Select any slide for which you want to add some notes.
   
   
2. Now click inside Notes pane to add the notes as shown in Figure 3.
   
   
   Figure 3: Add note
   
   
3. Figure 4 shows text added to one of the slides.
   
   
   Figure 3: Notes added
   
   
4. Remember to save your presentation so that the notes are saved within the presentation!

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Working with Notes

Here are a few guidelines / tips / thoughts on working with both the Notes Pane and the actual notes:

• You can do basic text formatting in the Notes Pane by using bullets and non-bulleted lists -- or just use plain sentences.
• To insert pictures in the Notes area, go to Notes Page view by selecting the View tab of the Ribbon, and then choose Notes Page. You'll find that you can also do all sorts of text and picture formatting in the Notes Page -- but these won't show up within the Notes Pane in Normal view.
• You can change the look of your Notes pages by working with the Notes Master -- here you can also change the Background Style.
• You can choose the print just the notes for the entire presentation by choosing the Notes pages option in the default Print dialog box.

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