Interface - PowerPoint 2007 for Windows
A quick walkthrough of the PowerPoint 2007 interface will reveal all the options.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2007
OS: Microsoft Windows XP / Vista
Date Created: February 26th 2007
Last Updated: February 26th 2009
Here's a quick walkthrough of the PowerPoint 2007 interface -- unlike PowerPoint 2002 & 2003 (XP), PowerPoint 2007 doesn't looks the same anymore. The menus and toolbars are replaced by the Ribbon tabs, a Quick Access Toolbar, and the mini toolbar. The task panes are still available, and most of the PowerPoint views also remain the same.
Figure 1 shows a screenshot of the interface -- each part of the interface is explained later in this page.
Figure 1: The PowerPoint 2007 interface
- Office Button: Choose this button to open
a new presentation, save the presentation, and access PowerPoint options. A complete coverage of the options available through the Office Button can be found here...
- Quick Access Toolbar: Also known as the QAT, this is a customizable toolbar placed by default next to the Office Button -- you can add icons for your often used commands to this toolbar. Learn more about the Quick Access Toolbar here...
- Ribbon: The Ribbon has tabs which in turn contain groups
of buttons for various options -- some groups also contain galleries (for
example galleries for Themes and Theme Colors). Learn more about the Ribbon here...
- Slides/Outline Pane: Normally placed on
the left side of the interface, this pane contains two tabs -- the
Slides tab and the Outline tab. The Slides tab shows thumbnails
of all the slides in the open presentation. The Outline tab shows
the same slides in outline view. Learn more about the Slides/Outline pane here...
Note: If the Slides and Outline pane is not visible, click the Normal button in the View tab of the Ribbon.
- Status Bar: A horizontal strip that
provides information about the open presentation like slide number,
applied Theme, etc. It also includes the view and zoom options. The View buttons are explained later in this page. Learn more about the Status Bar here...
- Notes Pane: Directly below the active slide, this is where you input speaker notes for
the current slide. None of this content is visible
on the actual slide while presenting -- although it is visible in both Notes Page view and Presenter view. Learn more about the Notes Pane here...
Look at the PowerPoint 2007 Views page for more info on the Notes Page view.
- View Buttons: Essentially there are
three view buttons displayed right beneath on the status bar
with zoom-in and zoom-out.
- Normal View - Clicking this enables Normal view,
Shift-clicking this gets you to Slide Master view.
- Slide Sorter View - Clicking this displays zoomable
thumbnails of every slide in the open presentation. Shift-clicking
this button gets you to Handout Master view.
- Slide Show from current slide - Show the presentation
as a full screen slideshow from the current selected
slide. Shift-clicking brings up the Set Up Show dialog
- Normal View - Clicking this enables Normal view, Shift-clicking this gets you to Slide Master view.
- Slide Area: Displays the
active slide. Learn more about the Slide Area here...
- Task Pane: The Task Pane contains more options and appears when you choose an option in one of the Ribbon tabs -- for example if you click the Clip Art button on the Insert tab of the Ribbon, the Clip Art task pane opens (as shown in the figure above on this page). Learn more about the Task Pane here...
- Mini Toolbar: This toolbar is not shown in the figure above -- it's a semitransparent floating toolbar that spawns right next to the cursor -- and it is also available instantly with a right-click. Here's a detailed article on the Mini Toolbar...
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Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.