Outlines are stories that contain sequential structures of any text content
that you use in a presentation. In many respects, an outline is more
like a script for a movie production than a bunch of slides -- however,
it does form an ideal starting point for a bunch of slides! PowerPoint
can import outlines created in many applications and we have already
shown you how you can create outlines
for PowerPoint presentations in Word
2003 and Word
2007. In this tutorial, we'll explore the procedure of creating a structured outline in Word 2010.
Follow these steps to create an outline for your PowerPoint presentation using Microsoft Word 2010 for Windows:
- Launch a new Word document (see Figure 1).
Figure 1: Word 2010 document
Now type in all the text content you want within your slide
titles and text placeholders on separate lines, as shown in Figure
2. If you do not know what a text placeholder in PowerPoint is, look at our Text Boxes vs. Placeholders tutorial.
Figure 2: Text content for your slides
Access the Home tab of the Ribbon. Within the Styles group,
click the small box at the bottom right (see Figure 3 highlighted
Figure 3: Styles
This opens the Styles pane that you can see in Figure 4.
Figure 4: Styles pane
- Now you can format the outline so that PowerPoint can understand
which line of text is a slide title, the first level bullet, the second
level bullet, etc. To do that you need to follow these guidelines:
- For slide titles, select the text and choose Heading 1 style.
- For first level bullets (or subtitles in a title slide), select the text and choose Heading 2 style.
- For the second level bullets, select the text and choose Heading 3 style.
- For any subsequent levels of bullets (fourth, fifth, etc.), select the text that you want to format, and apply the
of that level (Heading 4, Heading 5, etc.).
- Once you are done adding styles, your outline may look like what you
see in Figure 5 (compare to Figure 2).
Figure 5: Text content for your slides after adding
One aspect that we want to draw your attention to is that you can only
add the text content for a presentation within an outline. However,
at times there there is some very important info in a presentation that is not
text -- it could be a picture, a chart, a table, or something else. In
that case, you can mention that within the outline. Just make it stand
out a little different as shown in Figure 6 -- you'll notice that we added
some text to indicate that a table has to be added to a particular slide,
and it is within parentheses.
Figure 6: Indicating non-textual content within parentheses
Save your Word file. This outline is now in a format that PowerPoint can import, and create
new slides. To learn how to import this outline into
PowerPoint 2010, look at our
Import Outlines in PowerPoint 2010 for Windows
tutorial. And, to learn how to import this outline into various versions of PowerPoint look here:
Creating PowerPoint Outlines in Microsoft
Word 2016 for Windows
Creating PowerPoint Outlines in Microsoft Word 2013 for Windows
Creating PowerPoint Outlines in Microsoft Word 2011 for Mac
Creating PowerPoint Outlines in Microsoft Word 2008 for Mac
Creating PowerPoint Outlines in Microsoft Word 2007 for Windows
Creating PowerPoint Outlines in Microsoft Word 2003 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.