We already showed how you can create outlines for PowerPoint presentations in
There are other applications like
Notepad (on Microsoft Windows)
and TextEdit (on Mac OS X)
in which you can create the outlines. In this tutorial we'll explore the procedure of creating an outline for your next presentation using
Microsoft Word 2007.
Follow these steps to create an outline for your PowerPoint presentation using Microsoft Word 2007 for Windows:
- Launch a new Word document (see Figure 1).
Figure 1: Word 2007 document
- Now type in all the text content you want within your slide titles and text placeholders on separate lines, as shown in
Figure 2. If you don't know what a
text placeholder in PowerPoint is, look here.
Figure 2: Text content for your slides
- In the Home tab of the Ribbon, under Styles group click the small box at the bottom right (see Figure 3 highlighted in
Figure 3: Styles
- This opens the Styles pane, that you can see in Figure 4.
Figure 4: Styles pane
- Now you can format the outline so that PowerPoint can understand which line of text is a slide title, the first level bullet, the
second level bullet, etc. To do that you need to follow these guidelines:
- For slide titles, select the text and choose Heading 1 style.
- For first level bullets (or subtitles in a title slide), select the text and choose Heading 2 style.
- For the second level bullets, select the text and choose Heading 3 style.
- For any subsequent levels of bullets (fourth, etc.), select the text that you want to format, and apply the
Heading style of that level (Heading 4, etc).
- Once you are done adding styles, your outline may look like what you see in Figure 5 (compare to
Figure 5: Text content for your slides after adding styles
- One aspect that I want to draw your attention to is that you can only add the text content for a presentation within an outline --
however at times, there is some very important info in a presentation that is not text -- it could be a picture, a chart, a table, or
something else. In that case, you can mention that within the outline -- just make it stand out a little different as shown in
Figure 6 -- you'll notice that I added some text to indicate that a table has to be added to a particular slide, and it
is within parentheses.
Figure 6: Indicating non-textual content within parentheses
- Save your Word file. This outline is now in a format that PowerPoint can import, and create new slides. To learn how to import this
outline into PowerPoint 2007, look at our
Import Outlines in PowerPoint 2007 for Windows tutorial.
And, to learn how to import this outline into various versions of PowerPoint look here:
Creating PowerPoint Outlines in Microsoft Word 2013 for Windows
Creating PowerPoint Outlines in Microsoft Word 2011 for Mac
Creating PowerPoint Outlines in Microsoft Word 2010 for Windows
Creating PowerPoint Outlines in Microsoft Word 2008 for Mac
Creating PowerPoint Outlines in Microsoft Word 2003 for Windows