The Ribbon that you see within the
PowerPoint 2013 user
interface was designed to solve a problem -- older versions
of PowerPoint that were populated with menus and toolbars ended with so many submenus and toolbars that many users did not know if a specific
feature even existed in PowerPoint. Even worse, the toolbars could occupy so much screen real estate that you would be left with a much smaller area
for your slide! Enter the Ribbon which did help resolve some of these problems -- but it came with a problem of its own: it did not provide
customization options when first introduced in PowerPoint 2007. This was
quickly rectified in PowerPoint 2010 and 2013.
All buttons on the Ribbon are placed within separate Tabs -- each Tab has groups with a few
buttons each -- we explain this in our Ribbon and Tabs tutorial.
Customization of the Ribbon involves four typical areas:
- Adding and Renaming Ribbon Tabs -- we cover this topic on this page
- Reordering and Removing Ribbon Tabs
- Working with Custom Groups in Ribbon Tabs
- Adding Commands to Custom Groups
Follow these steps to learn more:
To add or rename Ribbon tabs, you need to bring up the PowerPoint Options dialog box -- there are two ways to
access these options. The easier way is to right-click anywhere on the Ribbon, and choose the Customize the Ribbon option, as
shown highlighted in red with Figure 1.
Figure 1: Customize the Ribbon option to be selected
Alternatively, choose the File menu to bring up
Backstage view, as shown in Figure 2. Now,
select Options (highlighted in blue within Figure 2).
Figure 2: Options within File menu
- Either way, this opens the PowerPoint Options dialog box, as shown in Figure 3. Make sure you choose the
Customize Ribbon option within the sidebar. This shows the relevant options on the right side of the PowerPoint Options
dialog box (see Figure 3 again).
Figure 3: PowerPoint Options dialog box
- Since you want to create a new tab, click on the New Tab button (highlighted in red within
Figure 3, above). This will add the New Tab (Custom) within the Main Tabs list, as shown
highlighted in red within Figure 4.
Figure 4: New custom tab added
Note that when the New Tab (Custom) is added, a default New Group (Custom) is also added. This is because all your
commands within a tab need to reside in a group.
- You should now rename your custom tab. Select the newly added New Tab (Custom), and click the Rename button
(highlighted in blue within Figure 4, above). This brings up the Rename window, as
shown in Figure 5 -- provide a name, and click the OK button.
Figure 5: Rename the new tab
- You can rename the New Group (Custom) option the same way you did for New Tab (Custom). The only difference is
that the Rename window lets you choose a symbol for your group, as shown in Figure 6. We explain more about
customizing groups in our Working with Custom Groups in
Ribbon Tabs tutorial.
Figure 6: Custom group Rename window
- When done, click the OK button within the PowerPoint Options dialog box to get back to
PowerPoint interface. Figure 7, below shows
the new custom tab within the Ribbon with the default custom group
Figure 7: Custom tab with custom group within Ribbon
- Save your presentation often.
See Also: Add and Rename Ribbon Tabs
in PowerPoint 2016
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.