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Switch Views Between Multiple Presentations in PowerPoint 2016 for Windows

Learn how to switch views between multiple presentations in PowerPoint 2016.


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Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






If you want to work with more than one presentation in PowerPoint, you can open two or more presentations next to each other. This arrangement makes it easy to compare presentations and edit them as well. This is also helpful when you want to copy or move slides from one presentation to another. Let's imagine you have four presentations open and you can only see the one that is active. What about the other three presentations? How do you navigate to those presentations without having to close, or minimize the active presentation? In this tutorial, you will learn how to switch between multiple open presentations in PowerPoint 2016. With this option you can easily switch in between different presentation windows (without reducing the window size). Follow these steps to learn more:

  1. Open multiple presentations in PowerPoint 2016. As shown in Figure 1, only the last opened presentation is visible -- you'll wonder where did the other presentations go?

    Only one of the multiple open presentations is visible
    Figure 1: Only one of the multiple open presentations is visible

  2. Note: You cannot see how many presentations you have opened within PowerPoint as only the active presentation can be seen within the interface (see Figure 1, above).
  3. There are two ways in which you can access other open presentations.

    Way 1

    1. Access the View tab on the Ribbon, as shown highlighted in red within Figure 2.

      View tab on the Ribbon
      Figure 2: View tab on the Ribbon

    2. Within the View tab, click the Switch Windows button, as shown highlighted in blue within Figure 2, above.

    3. This opens the Switch Windows drop-down menu, as shown in Figure 3.

      Switch Windows drop-down menu
      Figure 3: Switch Windows drop-down menu

    4. This drop-down list displays all the presentations which are open. To navigate to any of these open presentations, click on the name of the presentation within this menu.

    Way 2

    1. When your presentations are open, you will find an instance of PowerPoint on the Taskbar (highlighted in red within Figure 4).

      PowerPoint instance on the Taskbar
      Figure 4: PowerPoint instance on the Taskbar

    2. Hover your cursor over the PowerPoint instance to see a preview of all open presentations, as shown in Figure 5 below. Then click on the preview of the presentation you want to access now.

      Preview of all open presentations
      Figure 5: Preview of all open presentations
  4. Save your presentation often.

See Also:

Switch Views Between Multiple Presentations in PowerPoint 2013 for Windows
Switch Views Between Multiple Presentations in PowerPoint 2011 for Mac
Switch Views Between Multiple Presentations in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
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PowerPoint 2016 and 2011 for Mac

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