Once you make Gridlines visible on your slide in
PowerPoint 2016, you may wonder if there's any benefit using the Gridlines
other than the obvious benefit of possessing a visual grid that lets you place slide objects? The answer can be both Yes and No. Yes because
you may believe that is all that happens on the surface. Moreover, no because unless you explore how the Snap to Grid option
works, you will not realize the real benefit. Worse, this incredible option is not active by default!
The Snap to Grid option helps you better position your slide objects. Additionally, you can change the grid settings -- such as changing the spacing in between the gridlines.
To access the Snap to Grid option, and to make changes to the way it works, follow these steps:
- Open a Blank Presentation in PowerPoint 2016 and
make the gridlines visible. Figure 1 shows the
gridlines made visible on a PowerPoint slide.
Figure 1: Gridlines made visible on PowerPoint slide
Click the Shift + F9
shortcut key to toggle the visibility of gridlines in PowerPoint 2016. Want more
keyboard shortcuts? Get a copy of our
PowerPoint Keyboard Shortcuts Ebook
- Now, right-click anywhere on an empty area of the slide to bring up the contextual menu that you see in Figure 2. Select the Grid and Guides option from this menu (highlighted in red within
Figure 2: Grid and Guides option within contextual menu
Alternatively, access the View tab of the
Ribbon, and click the dialog launcher button within the Show group (highlighted in red within Figure 3).
Figure 3: Dialog launcher button within View tab
- Either of these options summon the Grid and Guides dialog box, as shown in Figure 4.
Figure 4: Grid and Guides dialog box
This dialog box includes options for working with both the grid and guides -- options pertaining to the grid settings and slide object
snapping are explained below:
- Snap objects to grid: Select this check-box to snap objects to the gridlines as soon as they move fairly close to them.
You can also turn on this option even without accessing the Grids and Guides dialog box by using the
(Ctrl + Shift + F9) shortcut key. Turn off the option by pressing the same keyboard shortcut.
- Spacing: Under the Grid settings section, click within the Spacing selection box to
get a drop-down list (see Figure 5), and choose any of the default grid spacing values available. You can also type in the
spacing value or use the up and down arrows to set the custom spacing for gridlines (highlighted in
red within Figure 5).
Figure 5: Spacing drop-down list
- Display grid on screen: Select or deselect the Display grid on screen check-box to show / hide the
gridlines on the slide. You can also turn on this option even without accessing the Grids and Guides dialog box by using the
Shift + F9 shortcut key. Again, this keyboard shortcut is a toggle option.
If you want these settings to be the default settings for all presentations you create, click the Set as Default button
highlighted in red within Figure 4, previously on this page.
- When done, click the OK button to apply the changes. Do remember that any changes you make in this dialog box are
relevant to the active presentation.
- Save your presentation.
Snap to Grid Settings in PowerPoint 2013 for Windows
Snap to Grid Settings in PowerPoint 2010 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
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