When working with multiple slide objects, you should have a visual cue about where you are placing slide objects. You can get exact
coordinates of your slide objects using the positioning options in PowerPoint -- but most of the time, you just need an approximate idea of
where your objects are placed -- and this can be easily obtained by using the Rulers option available in PowerPoint. By
default, the Rulers may not be visible, but when made visible -- they are located on the top and left parts of the active slide -- as shown
highlighted in red within Figure 1.
Figure 1: Rulers in PowerPoint 2016
Rulers are not only useful for placing slide objects, but they make other PowerPoint features like the
guides more useable. In this tutorial, you will learn how to show /
hide Rulers in PowerPoint 2016. You will also explore some of the settings that influence the measurement units in the rulers, as explained in
the following steps:
- Launch PowerPoint 2016, and open a Blank Presentation as shown
in Figure 2. Note that there are no Rulers visible by default.
Figure 2: Default PowerPoint interface with no Rulers visible
- To make the Rulers visible, select the View tab of the
Ribbon, and make sure you select the Ruler
check-box, as shown highlighted in red within Figure 3.
Figure 3: Ruler check-box selected
To turn on the visibility of the rulers, you can use the keyboard shortcut Alt + Shift + F9
. Use the
same shortcut key to toggle it away. Want more keyboard shortcuts? Get a copy of our
PowerPoint Keyboard Shortcuts Ebook
- This will bring up the rulers placed horizontally and vertically within the
Slide Area, as shown in Figure 4. If you want to
hide them again, just deselect the Ruler check-box (refer to Figure 3).
Figure 4: Rulers made visible
- If you see only the Horizontal Ruler, and no Vertical Ruler, as shown in Figure 5 -- you need to make sure that the
Vertical Ruler's visibility has not been turned off.
Figure 5: PowerPoint interface with only Horizontal Ruler visible
- To check these preferences, access the File menu and choose Options (highlighted in
blue within Figure 6).
Figure 6: Options within File menu
- This opens the PowerPoint Options dialog box that you can see in Figure 7. Make sure you choose the
Advanced option within the sidebar, shown highlighted in red within Figure 7.
This shows the relevant options on the right side of the dialog box (see Figure 7 again).
Figure 7: PowerPoint Options Dialog box
- Now, scroll down the Display group within the PowerPoint Options dialog box, and select the
Show vertical ruler check-box that you can see highlighted in red within
Figure 8. Conversely, you can also deselect this check-box to turn off the vertical ruler.
Figure 8: Show vertical ruler check-box selected
Now you will be able to see both the Vertical and Horizontal rulers, as shown in Figure 4, earlier on this page.
Does your ruler show inches or centimeters or points? If you want to know how to change the measurement unit from one to
another in PowerPoint 2016, look at the Change the Unit of Measurement
in Windows 10
, Windows 8
Rulers in PowerPoint 2013 for Windows
Rulers in PowerPoint 2011 for Mac
Rulers in PowerPoint 2010 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.