PowerPoint 2016 allows you to customize the
Ribbon in a number of ways -- you can
add Ribbon tabs,
add Groups, and
populate these with commands. And if you think you made
a mess and were better off with the defaults, then you can always get back to square one. On a more positive front, you can share your
customizations with friends and colleagues -- or also your other computers. And you can export your customizations to a file saved as a backup for
a rainy day!
If you want to Reset, Export, or Import your Ribbon customizations, follow these steps:
- You must first access the PowerPoint Options dialog box. There are several ways to access these options. The easier way is to
right-click anywhere on the Ribbon, and then to choose the Customize the Ribbon option from the resultant menu, as shown highlighted in red within Figure 1.
Figure 1: Customize the Ribbon option
Alternatively, access the File menu and choose Options (highlighted in blue
within Figure 2).
Figure 2: Options within File menu
- Either way, this opens the PowerPoint Options dialog box, as shown in Figure 3. Make sure you choose the
Customize Ribbon option within the sidebar. This shows the relevant options on the right side of the dialog box (see
Figure 3 again). All the options we will explore in this tutorial are within the Customizations area, highlighted
in red within Figure 3, below.
Figure 3: PowerPoint Options dialog box
- Let us first explore how you can import and export customizations. To do so, click the Import/Export button (highlighted in
red within Figure 4, below). From the resultant drop-down menu, you can select the
Export all customizations option (highlighted in blue within Figure 4) to export
your Ribbon customizations.
Figure 4: Export all customizations option
- This brings up the File Save dialog box, as shown in Figure 5. Provide a name and location for your
customizations file, and click the Save button.
Figure 5: File Save dialog box
- You import customizations in the same way -- access the drop-down menu shown in Figure 4, and choose the
Import customization file option (highlighted in blue within Figure 6).
Figure 6: Import customization file option
- This opens the File Open dialog box, as shown in Figure 7. Here, navigate and locate your (.exportedUI) file,
and select it. When done, click the Open button.
Figure 7: File Open dialog box
- This will bring up a Microsoft Office window, as shown in Figure 8. Click the Yes button to
replace all existing Ribbon customization.
Figure 8: Microsoft Office window
- This will replace all the customizations to match the customizations imported from the file.
- To reset all your customizations, click the Reset button (highlighted in red within
Figure 9). The resultant drop-down menu provides two options, as shown highlighted in blue within
- The Reset only selected Ribbon tab option will only reset the customization of the selected Ribbon tab. In our example, the
Home tab is selected (highlighted in green within Figure 9, below). So all
customizations made to this tab will be reset.
- The Reset all customizations option resets all the customization done for your Ribbon tabs -- it's like restoring the Ribbon
tabs to the state when you used PowerPoint the first time after installation.
Figure 9: Reset drop-down menu
- Click OK to apply changes made within the PowerPoint Options dialog box, and go back to the
PowerPoint 2016 interface. Alternatively, press the
Cancel button to go back without making any changes.
See Also: Reset, Export, and Import
Ribbon Customizations in PowerPoint 2013 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
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