Learn about the Quick Access Toolbar in PowerPoint 2016.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher
Soon after power users install a new application, they want to customize their menus and toolbars so that their most often used features are accessible with fewer clicks -- or even custom keyboard shortcuts. And even if you are not a power user, you should explore a very useful option that we explain in this tutorial -- this will make your tasks easier, and quicker.
While PowerPoint's recent versions on Windows have almost no menus and toolbars, they do have a single toolbar called the Quick Access Toolbar. Almost everyone who uses this toolbar just calls it the QAT, and that's the name we will use for the rest of this tutorial. The QAT's raison d'être is customization -- and all options available in the QAT may be available elsewhere. However, populating the QAT with your favorite commands is a great way to have them more easily accessible.
By default, the QAT can be found right above the File tab and the rest of the Ribbon tabs, as shown
highlighted in red within Figure 1. Also, the default commands you can find within QAT are
Save, Undo, Redo, and Start from Beginning. You can add many more of your
often used commands to the QAT.
Figure 1: Quick Access Toolbar (or QAT)
You can continue adding more commands to your QAT through customization. As you can see in Figure 1, the area where the QAT is
placed is not too large enough to hold more than a few commands -- when you have more commands added to the QAT, you'll have to click the double
arrow button placed on its right (highlighted in red within Figure 2, below) to see them. This
brings up a drop-down menu showing these extra commands, as shown highlighted in blue within
Figure 2, below.
Figure 2: More commands on the QAT
As you can see, this entails an extra click and is not such an elegant solution. Fortunately, you can place the QAT under the
Ribbon tabs so that it has more screen estate, and can thus sport more commands. To do that, right-click anywhere on your QAT to
bring up a contextual menu (see Figure 3, below). Within this menu, select the
Show Quick Access Toolbar Below the Ribbon option.
Figure 3: Show Quick Access Toolbar Below the Ribbon option selected
This places your QAT below the Ribbon, as shown in Figure 4, below (compare with Figure 1, previously shown on this page).
Figure 4: QAT relocated below the Ribbon tabs
You can add and remove commands on the QAT -- this is explained in our Customize Quick Access Toolbar in PowerPoint 2016 for Windows tutorial.
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.
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