The Quick Access Toolbar, or QAT is the only toolbar available for customization in PowerPoint -- here
you can place your most used commands so that they are accessible to you with just a single click. We already explored how you can change the
location of the QAT in our
Quick Access Toolbar in PowerPoint 2016 tutorial.
There are two ways in which you can add your favorite commands to the QAT. The easier way is to right-click any button on the
Ribbon tabs, and choose the
Add to Quick Access Toolbar option, as shown highlighted in red with Figure 1.
Figure 1: Add any command to the QAT with a right-click
Alternatively, follow these steps to customize the QAT by adding your frequently used commands. This process is longer, but shows you all
commands available in PowerPoint, including some that are not available on Ribbon tabs:
- Choose the File menu to bring up
Backstage view, as shown in Figure 2. Now,
select Options (highlighted in blue within Figure 2).
Figure 2: Options within File menu
Alternatively, just right-click anywhere over your QAT or Ribbon and from the resultant menu, select the the
Customize Quick Access Toolbar option -- you've already seen a similar contextual menu in Figure 1, earlier on
- Either way, this opens the PowerPoint Options dialog box, as shown in Figure 3. Make sure you choose the
Quick Access Toolbar option within the sidebar. This shows the relevant options on the right side of the
PowerPoint Options dialog box (see Figure 3 again).
Figure 3: PowerPoint Options dialog box
All the options for customizing the QAT are explained below, as marked in Figure 3, above:
- Choose Commands From: Here you will select the commands which you want to add to the QAT. Click to open the drop-down list and
choose the category of commands that you want to work with. This will display a list of commands within that category in the section below. From
this section, select the particular command which you want to add to QAT.
- Customize Quick Access Toolbar: Here you will choose between whether you want to customize the QAT for all documents, or
only for the current presentation. As you can see in Figure 1, shown earlier on this page - note that
For all documents is the default option selected. The commands added to the QAT will be displayed in the section below.
- Add and Remove buttons: These buttons are used to add commands from the Choose Commands From (see point
A above) list, or remove commands from the Customize Quick Access Toolbar (see point B above)
- Arrange Commands: These arrow buttons allow you to reorder the sequence of icons visible on the QAT.
- Reset: Sets your QAT to its defaults, and removes all customizations made. We explain this more in our
Reset, Import, and Export QAT Customizations
- Import / Export: Lets you export and import your customizations -- learn more in our
Reset, Import, and Export QAT Customizations
- Add the commands you use often - for this tutorial we have added Copy, Open, and Paste
commands within the Customize Quick Access Toolbar list, as shown highlighted in red within
Figure 4: Commands added to the QAT
- Note that you can also change the order in which these commands show in the QAT -- to reorder, select a command that you want to change the order for. Then click either the Up or Down buttons (highlighted in blue within Figure 4, above. Once done adding, editing, reordering, or removing the commands, click the OK button to get back to the
PowerPoint interface. You'll see the new or updated commands available on
the QAT, as shown in Figure 5, below.
Figure 5: New commands added to the QAT
Each command you add to the QAT has its own keyboard shortcut. To view these shortcuts, just press the Alt
key and each QAT command will show an overlaid tool tip with a number, as shown in Figure 6
, below. If the number reads
, then the keyboard shortcut for that command is Alt+6
. Similarly if the number reads 09
the keyboard shortcut for that command is Alt+09
. You'll need to be quick with pressing your keys if you have a double digit
QAT shortcuts shown in tool tip
Tip: If you want to relocate the QAT under the Ribbon tabs, just right-click anywhere over the
QAT and select the Show Quick Access Toolbars below the Ribbon option (refer to Figure 1, earlier on this page).
See Also: Customize Quick Access Toolbar in
PowerPoint 2013 for Windows
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.