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Adding Commands to Custom Groups in PowerPoint 2016 for Windows

Learn how to add commands to custom groups in PowerPoint 2016.


Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher

If you want to really benefit from customizing your Ribbon in PowerPoint 2016, then you'll certainly want to add some commands that are not placed by default within any of the Ribbon tabs. Or maybe you want a particular command available on the Home tab of the Ribbon. Whatever your intent may be, you cannot place any commands within the existing groups that are built within PowerPoint. You first need to add a custom group within any of the tabs available in the Ribbon. Thereafter, you need to populate them with commands.

What is a Group?

Within a Ribbon tab, all commands are placed within Groups -- you can learn more in our Working with Custom Groups in Ribbon Tabs in PowerPoint 2016 tutorial.

Follow these steps to learn how to add commands to custom groups:

  1. You first need to bring up the PowerPoint Options dialog box -- there are several ways to access these options. The easier way is to right-click anywhere on the Ribbon, and then to choose the Customize the Ribbon option from the resultant menu, as shown highlighted in red within Figure 1.

    Customize the Ribbon option
    Figure 1: Customize the Ribbon option

    Alternatively, access the File menu and choose Options (highlighted in blue within Figure 2).

    Options within File menu
    Figure 2: Options within File menu

  2. Note: Also if you are a keyboard afficiando, you can quickly press the Alt + F keys together, and then press T. Want more keyboard shortcuts? Explore our PowerPoint Keyboard Shortcuts and Sequences ebook.
  3. Either way, this opens the PowerPoint Options dialog box, as shown in Figure 3. Make sure you choose the Customize Ribbon option within the sidebar. This shows the relevant options on the right side of the PowerPoint Options dialog box (see Figure 3 again).

    PowerPoint Options dialog box
    Figure 3: PowerPoint Options dialog box

    Now choose the custom Ribbon tab you have already added. This should contains a new custom Group (highlighted in red within Figure 4, below). As you can see, our custom group is bereft of any commands.
  4. To add commands within this custom group, make sure you select the custom group first, as shown highlighted in red within Figure 4.

    Custom group selected
    Figure 4: Custom group selected
  5. Next, choose any of the commands you want to add from within the Choose commands from list (shown highlighted in blue within Figure 4, above). Once you select the command, just click the Add button (highlighted in green within Figure 4, above).

    Note: In Figure 4 above, you can see that we chose the Popular Commands category within in the Choose commands from list. You can click the down-arrow within the commands selection area to bring up the Choose commands from drop-down list to find out more command categories, as shown in Figure 5.

    List of other command categories
    Figure 5: List of other command categories
  6. This will add the selected command within the custom group, as shown in Figure 6.

    Command added within custom group
    Figure 6: Command added within custom group
  7. Similarly, continue adding more commands. Figure 7 below shows more commands added to the custom group.

    More commands added within custom group
    Figure 7: More commands added within custom group
  8. When done, click the OK button within the PowerPoint Options dialog box to get back to PowerPoint interface. Figure 8, below shows all the new commands added within the custom group.

    Command within custom group
    Figure 8: Command within custom group

See Also:

Adding Commands to Custom Groups in PowerPoint 2013 for Windows
Adding Commands to Custom Groups in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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