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Add and Rename Ribbon Tabs in PowerPoint 2016

Learn how to add and rename Ribbon tabs in PowerPoint 2016.


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Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






The Ribbon that you see within the PowerPoint 2016 user interface was designed to make all options easily accessible. To make more options available, you can add more tabs, rename them, and populate them with even more commands, as we will explore within this tutorial.

All buttons on the Ribbon are placed within separate Tabs -- each Tab has groups with a few buttons each -- we explain this in our Ribbon and Tabs tutorial. Customization of the Ribbon involves four typical areas:

  1. Adding and Renaming Ribbon Tabs -- we cover this topic on this page. Other techniques are covered in these separate, linked tutorials:
  2. Reordering and Removing Ribbon Tabs
  3. Working with Custom Groups in Ribbon Tabs
  4. Adding Commands to Custom Groups

Follow these steps to learn more:

  1. To add or rename Ribbon tabs, you need to bring up the PowerPoint Options dialog box. There are two ways to access these options. The easier way is to right-click anywhere on the Ribbon, and to choose the Customize the Ribbon option from the resultant menu, as shown highlighted in red with Figure 1.

    Customize the Ribbon option to be selected
    Figure 1: Customize the Ribbon option to be selected

    Alternatively, choose the File menu to bring up Backstage view, as shown in Figure 2. Now, select Options (highlighted in blue within Figure 2).

    Options within File menu
    Figure 2: Options within File menu
  2. Either way, this opens the PowerPoint Options dialog box, as shown in Figure 3. Make sure you choose the Customize Ribbon option within the sidebar. This shows the relevant options on the right side of the PowerPoint Options dialog box (see Figure 3 again).

    PowerPoint Options dialog box
    Figure 3: PowerPoint Options dialog box
  3. Since you want to create a new tab, click on the New Tab button (highlighted in red within Figure 3, above). This will add the New Tab (Custom) within the Main Tabs list, as shown highlighted in red within Figure 4.

    New custom tab added
    Figure 4: New custom tab added

    Note that when the New Tab (Custom) is added, a default New Group (Custom) is also added. This is because all your commands within a tab need to reside in a group.
  4. You should now rename your custom tab. Select the newly added New Tab (Custom), and click the Rename button (highlighted in blue within Figure 4, above). This brings up the Rename window, as shown in Figure 5 -- provide a name, and click the OK button.

    Rename the new tab
    Figure 5: Rename the new tab
  5. You can rename the New Group (Custom) option the same way you did for New Tab (Custom). The only difference is that the Rename window lets you choose a symbol for your group, as shown in Figure 6. We explain more about customizing groups in our Working with Custom Groups in Ribbon Tabs tutorial.

    Custom group Rename window
    Figure 6: Custom group Rename window
  6. When done, click the OK button within the PowerPoint Options dialog box to get back to PowerPoint interface. Figure 7, below shows the new custom tab within the Ribbon with the default custom group

    New custom tab with custom group added to the Ribbon
    Figure 7: New custom tab with custom group added to the Ribbon

  7. Note: Can't see the new group added within the new tab, as shown in Figure 7, above? You can see the new group only after adding commands to the new groups.
  8. Save your presentation often.

See Also: Add and Rename Ribbon Tabs in PowerPoint 2013 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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